Portfolio Administrator - Ontario, CA Ontario, CA

Overview

Rexford Industrial Realty, Inc. (NYSE: REXR) is a leading, publicly traded industrial real estate investment and management company operating a $14 Billion industrial real estate portfolio. We have an exciting opportunity for a Portfolio Administrator to join our team in the Ontario, CA office. You will support the Property and Portfolio Managers in managing a large portfolio of industrial properties. You will be a direct report to the Portfolio Manager.

Work Arrangement: While we currently follow a hybrid work model, at least 2-3 days per week at the office will be expected at this time.

• Help process daily invoices, tenant bill-backs, preparation of check requests, and vendor set-up forms.
• Support manager in pre-posting of the monthly rent roll and distribution of monthly rent statements.
• Prepare tenant notifications of property activities and lease compliance.
• Maintain properties in Yardi Elevate System for service calls and ensure completion.
• Support the transition process of new acquisitions and dispositions.
• Communicate with tenants and vendors on maintenance issues.
• Assist Tenants with an online Tenant portal for rent payments and work order requests.
• Prepare job costs and work orders and obtaining proper approvals, including Yardi input.
• Prepare master service contracts, master contract and repair work order agreements by obtaining proper approvals, including track within Rexford's tracking system.
• Help with tenant move ins and move outs processes, including checklist review.
• Assist the Manager and Director of Property Management with annual budgets.
• Help collect and update tenant and vendor insurance certificates.
• Maintain property certification tracking, fire life safety, HVAC inventory spreadsheets (can maintain complex spreadsheets).
• Support team in generating Yardi reports; distribute monthly rent rolls, weekly capital, and space preparation reports.
• Maintain lease and contract files, and other files located within the corporate shared drive.
• Perform other activities by the Managers and Director of Property Management to provide a high operation standard.

• Bachelor's Degree preferred or equivalent commercial property management experience.
• 3+ years of experience providing excellent internal and external customer service.
• 3+ years of experience picking up different software systems quickly.

The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands: Stand, walk, sit for extended periods; use hands to feel, handle, or type; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear. May occasionally lift and/or move up to 25 pounds. Specific vision abilities required include close vision, distance vision and the ability to adjust focus. May be required to drive to properties, walk on uneven ground, walk through construction sites, be exposed to dust or fumes, and work around machinery or equipment.

Rexford Industrial's reward plan includes competitive compensation, bonus eligibility, and stock incentives. The expected hourly rate range for this role is $23.07 to $32.21 (annualized equivalent $48,000 to $67,000), with a 10% discretionary annual bonus target and stock grant eligibility. Final base salary and total compensation will be described in the offer letter and depend on qualifications, experience, skills, and location.

• Comprehensive Benefits Package Including Medical, Dental, Vision, and Life Insurance
• Flexible Time Off
• Bonus Eligibility & Long-Term Incentives
• 401(k) Employer Match Program
• Professional Development Resources
• Robust Health & Wellness Program
• Volunteer and Community Engagement Opportunities
• Employee Resource Groups committed to Diversity, Equity, and Inclusion

We are committed to equity in all steps of the recruitment and employment experience. We celebrate diversity and are committed to promoting an inclusive environment for all employees. We do not discriminate based on race, religion, color, national origin, gender identity, sexual orientation, age, marital status, veteran status, or disability. We strive to be a safe place to ask questions, build professional relationships, and develop careers.

Qualified applicants with arrest or conviction records will be considered for the position in accordance with applicable law.

In accordance with applicable privacy laws, Rexford may collect personal information from applicants for employment purposes. Rexford's privacy policy is available on the company website.