Police Records Specialist Trainee

Overview

The Ontario Police Department seeks a motivated individual to perform a variety of responsible and complex clerical duties in an assigned section of the Police Department. The Police Records Specialist Trainee is an entry-level class performing Police Records Specialist work under close supervision and training. This unique classification offers the successful candidate the ability to promote from Police Records Specialist Trainee to Police Records Specialist without a competitive recruitment, upon recommendation of the Department Head after a performance evaluation review, in addition to meeting the minimum qualifications and demonstrating the knowledge, skills, and abilities.

The ideal candidate will possess a go getter mentality; exhibit exceptional work ethic by taking initiative to ensure tasks are completed correctly and in a timely manner; and have the ability to remain focused, positive, and professional in a fast paced demanding environment. The successful candidate will embody the Department s mission and vision as well as the qualities of a "Five Tool Player" - Leader, Thinker, Communicator, Operator and Public Servant - and the principles of the City s Customer Service Philosophy – Empathy, Respect, and Problem Solving.

• Assists at the front counter of the Police Department; assists department personnel and the public by telephone or in person by providing general information regarding departmental policies, procedures, and regulations.
• Releases requested reports and related information to the public or to outside agencies in accordance with established regulations.
• Transcribes police reports.
• Verifies, enters, and retrieves data in City, local, state, and federal law enforcement automated database systems.
• Maintains, sorts, copies, and distributes reports, and other materials; distributes mail.
• Files, seals, purges, and destroys police documents as directed and/or in accordance with established regulations.
• Receives fees at counter and issues receipts; balances daily cash register(s).
• Maintains court appearance lists; notifies officers of court appearances.
• Relieves switchboard operator as needed.
• May scan, index, and verify records for digital imaging.
• May search female prisoners in the absence of a female officer.
• May process fingerprints.

• Education: Equivalent to a high school diploma or recognized equivalent.
• Experience: One year of responsible clerical experience.
• Desirable: Knowledge of social media research tools; law enforcement databases and software programs (i.e. CLETS) and crime analysis software; modern police practices and methods; current laws and ordinances, particularly those of arrest, search, and seizure; and the geography of the City.
• License: Valid Class C California driver’s license and acceptable driving record at time of appointment and throughout employment.
• Special Requirement: Ability to work flexible hours, including evenings, weekends, or during emergency incidents, as needed.

All appointments to this position are subject to a satisfactory background investigation conducted by the Ontario Police Department. The investigation will include the following: passing of a polygraph test and the successful completion of a post-offer medical exam (including drug screen). Candidates may be disqualified for reasons including excessive traffic citations/collisions, arrests/convictions, history of illegal substance abuse, poor credit history, or thefts from a previous employer.

For clarification, contact the Police Department Background Unit at . The background investigation covers areas such as:

• Suitability for a career in law enforcement among relatives, references, and acquaintances.
• Educational history verification.
• Residence history.
• Work history and dependability, relationships with coworkers, trustworthiness, and general job performance.
• Military service records verification.
• Financial management; debt does not automatically disqualify.
• Criminal, driving, and insurance records; felony convictions disqualify.

The Ontario Police Department
:
The mission is to protect life and property, build and maintain authentic relationships, and enhance quality of life in the community.

CORE VALUES - TEAMWORK, PROFESSIONALISM, INTEGRITY, ACCOUNTABILITY, DEDICATION. These guide behavior and public service delivery.

The City of Ontario is a dynamic community offering full-time, part-time, and volunteer opportunities. The City provides a full range of services including Police, Fire, Management Services, Community Life & Culture, Development, Economic Development, Public Works, and more. The City s team is staffed with approximately 1,517 full-time equivalent employees.

How to Apply: Apply online by clicking the "Apply" link at the top of this announcement. If applying via  for the first time, create a new account; otherwise, log in. Your application and responses to supplemental questions will be used to…