Sales Executive Assistant

Overview

Pet Pals Group Inc. is seeking a proactive, detail‑oriented, and highly organized Sales Executive Assistant to support the company’s executive leadership with high‑level administrative, scheduling, sales coordination, and operational responsibilities. This role is ideal for someone who thrives in a fast‑paced environment, communicates confidently across languages, and can represent the company professionally in both domestic and international settings.

Location:

Ontario, CA |

Employment Type:

Full-Time |

Travel Required:

Yes (Domestic & International)

• 401(k)
• Health insurance
• Paid time off

• Executive & Sales Support:
  Manage executive calendars, appointments, and sales-related meetings
• Coordinate domestic and international travel, including flights, hotels, transportation, and itineraries
• Prepare sales documents, presentations, reports, and proposals (Excel, PowerPoint)
• Track sales activities, follow-ups, and customer communication
• Support business development activities, vendor meetings, and customer visits
• Conduct basic market research and compile data for sales planning
• Assist with CRM updates, customer records, and sales documentation
• Prepare summaries, briefing notes, and meeting prep materials for executive leadership

• Administrative & Operational Duties:
  Maintain organized digital and physical filing systems for sales documents and records
• Prepare meeting agendas, take notes, and track action items
• Coordinate events, including trade shows, exhibitions, customer visits, and internal company activities
• Handle confidential information with professionalism and discretion
• Monitor deadlines, renewals, and follow-up tasks for executive leadership
• Support expense tracking, reimbursement submissions, and basic budget coordination
• Assist with vendor communication, contract tracking, and document routing

• Communication & Relationship Management:
  Provide bilingual communication support (Cantonese–English or Spanish–English)
• Communicate clearly and professionally on behalf of executive leadership
• Draft, proofread, and format business correspondence with accuracy and clarity
• Serve as a liaison between executives, internal teams, and external partners
• Coordinate calls, emails, and meeting logistics across time zones
• Support customer service follow-ups and relationship‑building activities

• Bachelor’s degree or above
• Able to travel domestically and internationally
• Bilingual:
  Cantonese–English or Spanish–English
• Proficiency in Microsoft Office, especially Excel and Power Point
• Detail‑oriented with strong organizational skills
• Excellent communication skills, both written and verbal
• Experience with scheduling, travel arrangements, document preparation, and event coordination
• Ability to manage multiple priorities and work independently

• Experience supporting executives or working in sales/operations
• Familiarity with CRM systems (e.g., Salesforce, Hub Spot)
• Strong problem‑solving skills and a proactive mindset
• Ability to anticipate needs and take initiative without constant direction
• Comfortable working in a dynamic, fast‑moving environment
• Professional presence and ability to represent Pet Pals in external settings

We look forward to welcoming a dedicated professional who can strengthen our sales operations and support the company’s executive leadership in driving Pet Pals’ continued growth.