Administrative​/Clerical Program, Office Administrator​/ Coordinator

Overview

Division:
Public Health Services
Job Status:
Temporary Full Time
Number of Positions: 1
Hours of Work: 35 hours/week, Monday to Friday, 8:30am to 4:30pm
Wage Rate: $27.50 - $30.82 per hour
Posting Date:
Monday, January 19, 2026
Closing Date:
Sunday, February 1, 2026

Note:

This temporary position is for approx. 18 months.

The County of Lambton is located in Southwestern Ontario, nestled along Lake Huron and the St. Clair River, next to the state of Michigan and is home to a diverse and welcoming population of approximately 128,000 residents. The Corporation of the County of Lambton is one of the area’s largest employers with approximately 1,300 employees. The County’s seven divisions deliver hundreds of services and programs to our residents, such as emergency medical services, provincial offences court, three long-term care homes, 25 library branches, three museums, an art gallery, archives, public works, public health services, social services, planning and building services.

We are committed to sustainability, economic growth, environmental stewardship and an enhanced quality of life through the provision of responsive and efficient services and collaborative efforts with our municipal and community partners.

Program Support provides clerical and general office support for all program areas in the Department, including reception-related functions.

Administrative Duties

• Enter data for program, staff and statistical evaluations into computer databases
• Review and update website
• Type, copy, and file all correspondence, reports, minutes, memos, manuals and forms for the program, accurately and on a timely basis
• Compile necessary information for month end reports
• Open and date-stamp all incoming program mail and post all outgoing mail
• Maintain program area files in accordance with the Supervisor/Manager's preferences
• Ensure files, manuals, mailing lists, and resource lists are up-to-date
• Responsible for daily mail distribution
• Make travel and conference arrangements as required
• Register clients for classes and correspond with school guidance counsellors and clients with prenatal schedule and topics
• In collaboration with program staff and the resource co-ordinator, prepare pamphlets, flyers, posters, newsletters, display boards and presentation materials as required
• Receive payments and issue receipts
• Pay invoices, order materials as needed

Reception Duties

• Receive visitors, determine their needs and direct them accordingly
• Provide reception/switchboard relief on a rotating basis

General

• Incumbents must keep up-to-date on all relevant legislation, collective bargaining agreements, County Policies and Procedures, etc. ensuring that these are implemented as prescribed
• Incumbents must possess the physical ability to meet the duties and responsibilities of the job description and/or the requirements identified within the position's Physical Demands Analysis

Note:

These describe the general nature and level of work being performed by incumbents in this classification. They are not an exhaustive list of all job duties in the classification. Other duties may be assigned.

Direct Supervision:
Not applicable
Indirect Supervision:
Not applicable
Functional Authority:
Not applicable

Minimum Formal Education

• Completion of Grade 12 plus one year Community College certificate in Office Administration

Experience

• One year experience required

Personal information required by County of Lambton job postings is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act, 1990, CHAPTER M.56, as amended. The treatment, storage and handling of personal information is governed by the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, CHAPTER M.56, as amended and will be used in reviewing applications.

Questions about this collection should be directed to the Corporate Manager, Human Resources, County of Lambton, 789 Broadway Street, Box 3000, Wyoming, Ontario N0N 1T0. Phone  or Toll-free at