Rail Billing Coordinator

As a Rail Billing Coordinator, you will provide shift and vacation coverage to ensure efficient and accurate creation and auditing of Transportation of Dangerous Goods (TDG) documentation. Your goal will be to deliver critical shipping documents and support Rail fleet coordination and Marine shipping movements, while maintaining regulatory compliance and keeping refinery railcar racks in service at all times. Your success will depend on your ability to create and analyze reports, manage time-sensitive tasks under a 24/7 schedule, and ensure accuracy and compliance in all documentation and processes.

If you are interested in this exciting opportunity, please apply by  March 8th, 2026 .

What We Offer

Work Environment – Work onsite in our beautiful home office building with access to a full fitness facility, onsite nurse, and a café

Competitive Compensation – Including a parking allowance

Flexible Benefits Plan – In effect from day one and offers three levels of coverage to select from to meet your unique, personal needs

Wellness Support – With 24/7 access to our Employee & Family Assistance Program

Opportunity to give back to some amazing causes in our community – Choose when and where to make an impact with a paid volunteer day, company volunteer opportunities, and a donation matching program

Your Responsibilities

Create shipping documents, including waybills, for all railcar movements; attention to detail and TDG compliance essential

Create Marine Billing; includes the requirement to follow strict Marine billing processes and compliance

Create Cintellate incidents as required including fact gathering and initial investigation

Validate and retain records - outbound and inbound shipping records compliant with TDG compliance and daily rail performance records

Create various reports; collect and manipulate time sensitive data, ensuring accuracy of reporting

Review and audit inbound and outbound shipping documents to ensure compliant documentation is retained

Engage with available resources to problem solve non-compliant shipping documents and initial investigations

Conduct daily reviews and approvals of inbound & outbound rail shipping documents confirming compliance with TDG regulations in both Canada & the US

Complete process and procedure reviews, develop process improvement documentation and make process improvement recommendations

Your Skills

Proven ability to maintain good working relationships with stakeholders including senior leaders

Strong verbal and written communication skills

Experience dealing with multiple priorities and deadlines / proven ability to meet hard deadlines

Strong attention to detail

Strong knowledge of MS office applications, particularly Excel

Strong analytical skills

Proactively using available resources to problem solve

Your Experience

Post Secondary education in the field of Business Administration

3+ years of related experience. Transportation, operations, or logistics experience considered an asset

Knowledge of Transportation of Dangerous Goods Regulations an asset

Irving Oil is committed to supporting a diverse and inclusive work environment. We thrive on the good energy that’s created when our people from different backgrounds, identities, cultures and experiences share their unique perspectives. Diversity is key to our success and inclusion is everyone’s responsibility.

Job Requirements - Work Experience
Administration

Job Requirements - Education
Undergraduate

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