Administrative Assistant

PRINCIPAL ADMINISTRATIVE ASSOC - 10124

DCAS's mission is to make city government work for all New Yorkers. From managing New York City’s most iconic courthouses and municipal buildings, to purchasing over $1 billion annually in goods and services for more than 80 City agencies, what we do ensures that all agencies can deliver on their mission. Our reach touches every facet of city government and is instrumental to the successful day-to-day operations of the City of New York.

Providing City Agencies With The Critical Resources And Support Needed To Succeed, Including

• Recruiting, hiring, and training City employees.
• Managing 55 public buildings.
• Acquiring, selling, and leasing City property.
• Purchasing over $1 billion in goods and services for City agencies.
• Overseeing the greenest municipal vehicle fleet in the country.
• Leading the City's efforts to reduce carbon emissions from government operations.

The RES division supports City governmental operations by providing services responsive to the City’s real estate needs. RES manages 37-million square feet of City-owned and/or occupied real estate, citywide acquisitions (lease or purchase) plus sales and other dispositions of City-owned properties. RES also provides architectural design; space planning and project management; zoning and land use analyses; property valuations and financial analyses of real estate transactions.

In particular, the RES Financial Services team performs property valuations, lease administration, revenue & financial analysis, lease audits, and budget & lease enforcement duties. The team is comprised of five units of accounting and finance professionals.

Presently, Financial Services is looking for a detail-oriented Administrative Assistant to fill this new role. The Administrative Assistant will coordinate e of projects, reports, and communications between the five Financial Services teams.

More specifically, the Administrative Assistant will coordinate workflows for three teams:
Property Valuations, Lease Administration, and Lease Audit.

Property Valuations is responsible for performing complex appraisals and feasibility analysis of real estate citywide for both acquisition and disposition. In response to a sustained influx of commercial real estate appraisal requests, this position will coordinate all appraisal requests between the clients (i.e., requestors), the appraisal management system (i.e., IPIS), the internal team plus external appraisal vendors.

Lease Administration is responsible for the registration of all commercial real estate leases negotiated by DCAS RES. In addition, it reviews monthly leasing invoices for compliance and requests payments for 60+ commercial lease agreements. In Fiscal Year 2025, the number of commercial real estate agreements being managed will increase to 100+. This position will assist with lease registrations and commercial lease payments on an as needed basis.

Lease Audit is responsible to audit payments made by the City to Landlords in conjunction with the 400+ leases in the DCAS commercial real estate portfolio. This position will coordinate communications between Lease Audit, landlords, tenant agencies, and others involved with the leasing process.

• Research materials, including public records to collect data and information regarding transactions related to real property.
• Research and collection of information and data, both current and historical, for use in reports prepared by the Financial Services team.
• Research information pertaining to overall market conditions of all types of real property.
• Obtain source materials by means of research, records examination, published materials, or personal interviews.
• Interface with architects, surveyors, real estate appraisers, brokers, property owners, building managers, banks, engineers, builders, attorneys, local preservation units, government agencies, landlords and tenants.

This position may be eligible for remote work up to two days per week, pursuant to the Remote Work Pilot Program…