Volunteer Coordinator

Overview

Title:

Volunteer Coordinator

Status:
Seasonal Position

Location:

Sandpoint,  | June 15 - August 12, 2026

Schedule:

Part-Time

Compensation: $20.00/hr

Reports To:

Community Engagement Coordinator

The Festival at Sandpoint (FAS) is seeking a highly organized and people-focused Volunteer Coordinator to lead our volunteer program for the Summer Series. This role oversees recruitment, scheduling, training, and on-site management of volunteers who support festival operations across all departments.

The Festival at Sandpoint’s Volunteer Coordinator will report to the Community Engagement Coordinator and will be responsible for supporting all volunteer departments for the Summer Series. This role begins part-time in-office during the planning phase and transitions into an on-site position during the series. On-site dinner will be provided on show days during the Summer Series.

• Pre-Series: June 15 - Summer Series Opening Day
• Part-time: 15-20 hours per week (potential for some remote work)
• Manage volunteer applications and scheduling
• Coordinate with the Community Engagement Coordinator to staff volunteer departments
• Recruit and onboard volunteers
• Assist in planning and execution of Volunteer Meet & Greet Event
• Plan and execute department orientations as needed
• Assist in planning volunteer orientation event and post-series appreciation event
• Summer Series: July 30 - August 9
• On-site presence required, hours may increase
• Evenings and weekends required
• Manage volunteer daily assignments and check-in
• Serve as primary point of contact for volunteers
• Coordinate with Department leads to ensure adequate staffing
• Adjust schedules in real time as needed
• Post-Series: August 10 - 12
• Provide series- end communications to the volunteer base, including the distribution of feedback survey.
• Ensure accurate post-event reporting, volunteer data updates, and internal recap contributions.

• Lead all aspects of the volunteer program lifecycle: recruitment, scheduling, training, and on-site supervision
• Maintain volunteer database and communications
• Collaborate with Festival staff to ensure departments are fully staffed
• Foster a positive volunteer experience
• Troubleshoot and resolve volunteer-related issues
• Manage volunteer gate
• Check in volunteers for shifts during open hours
• Prohibit entry for all non-scheduled volunteers

• Experience in event operations, nonprofit programs, volunteer management, or hospitality
• Strong organizational and time-management skills
• Excellent written and verbal communication
• Ability to remain calm and solutions-oriented in high-pressure situations
• Experience coordinating teams
• Comfortable working extended hours during live event dates

• Previous festival or large-scale event experience
• Experience managing volunteer teams
• Familiarity with CRM or volunteer management platforms

• Ability to stand and walk for extended periods
• Ability to lift up to 50 lbs
• Availability for evenings and weekends during the Summer Series

• This is a seasonal, term-based position: $20.00/hr, overtime rates apply
• Dinner is provided on show days
• Performance access at the end of each shift