Coordinator, Philanthropy

Our Values

• Responsive to the needs of our clients, their families, and our communities
• Respectful in how we meet the needs of our clients and staff in each interaction
• Committed to delivering the highest quality of care, every time
• Innovative in our approach to meeting our clients’ and communities’ needs
• Inclusive in how we work and serve our clients

• We create belonging
• We build better

We offer an inclusive, innovative, and high-performance work culture that helps us deliver transformational impact. The organization cares about the growth, safety and well-being of employees and offers:

• HOOPP (Healthcare of Ontario Pension Plan)

Full Extended Health & Dental, Life Insurance, EAP, STD, LTD, & Pension Plan. Generous paid time off, including vacation, sick, and personal days, after the waiting period.

$56,444 to $68,429 per annum.
* Candidate experience and internal equity will be considered when determining the starting salary.

Full-time, permanent, working 35 hours a week Monday to Friday. The occasional evening and weekend will be required.

March 13, 2026

An existing vacancy.

The home office is located at 1101 Nicholson Rd, Unit 5, Newmarket, Ontario; however, due to the nature of this role, candidates will be required to attend events in and around York Region and South Simcoe.

Reporting to the Senior Director, Philanthropy, the Coordinator, Philanthropy is a full‑time position that supports all areas of the Philanthropy Department. The position is responsible for overseeing and supporting the donor database and gift processing cycle. The Coordinator, Philanthropy is also responsible for supporting the Philanthropy Team with reporting and analytics, month‑end financial reconciliation, and all philanthropic events.

• Responsible for Raiser’s Edge regular maintenance and integrity of data, duplicate record checks, coding structure, data mapping, and tables
• Plans, develops, implements, and supports the ongoing integrity, accuracy, and security of the CMHA‑YRSS Donor Database, including ongoing maintenance of data, including NCOA and duplicate records management
• In consultation with the Senior Director of Philanthropy, creates database policies and procedures and ensures there are current manuals for all database processes
• Liaises with database suppliers (including Blackbaud, Mail Chimp) to troubleshoot, identify, and solve problems
• Develops database strategies to assist with new fundraising initiatives
• Ensures timely and accurate entry of donor information, donations, and event participants
• Manages data mapping, including appeals, funds, and campaigns
• Manages import mapping and import process from third‑party platforms (Benevity, CAF, Canada Helps, etc.) into Raisers Edge
• Helps support the management of Mail Chimp account and sets up eBlasts and creates reports
• Handles all of the Philanthropy Department's incoming and outgoing mail, including donations
• Responsible for the timely issuance of thank‑you letters and tax receipts
• Oversees gift‑in‑kind intake

• Manages all aspects of processing of donations, pledge payments, including monthly and recurring gifts, pledge reminders, data entry, pre‑authorised payments, tax receipting, and correspondence, ensuring all processes are in compliance with relevant standards (i.e., CRA)
• Ensures revenue and expenses are recorded accurately on monthly operating statements
• Prepares monthly fundraising reports and analysis, quarterly board reports, develops queries, reports, mail lists, and other database reports as required
• Liaises with the Finance Department to complete monthly balancing reports and annual reconciliation, CRA T3010 reporting, and annual audit
• Work with the auditors during the audit, ensuring that they have the required backup for revenue and expense testing
• Provide monthly documentation and reporting to finance for fund and program allocations (Deposit slips, cheque scans, Stripe and BBMS reports, Other Registered Charities reports)
• Manages all third‑party donation…