Program Grants Associate

Description

Position Title: Program Grants Associate

Reports To: Director of Program Compliance & Grants Administration

Location: Remote work based in Michigan with occasional travel within the state

Schedule: Monday - Friday

Salary Range
: $62,775 – $76,725

Class: Exempt

This position provides strategic support for ECIC’s grants and subaward development, management, and administration, covering the entire grants lifecycle, from pre-award development through award execution, monitoring, reporting, and close-out. The role ensures compliance with organizational policies, funding requirements, and regulatory standards while fostering strong relationships with grantees and subrecipients.

• Oversee the full lifecycle of grants, including pre-award and application development, award management, compliance monitoring, and close-out activities.
• Serve as a primary liaison for grantees and subrecipients, providing guidance, technical assistance, and support to ensure compliance and successful implementation.
• Manage equitable and inclusive grant-making processes while collaborating with internal and external partners to maintain efficient, transparent workflows.
• Monitor and evaluate subrecipient grant activities to ensure timely reporting, adherence to funding requirements, and alignment with organizational goals.

This list is intended to represent job-related duties and should not be viewed as exhaustive.

• Develop and enforce clear and concise grants administration policies and procedures in alignment with organizational guidelines, funding sources, and regulatory requirements.
• In collaboration with the program teams, manage and document the full lifecycle of grant-making, including award processes, timelines, and related activities ensuring alignment with organizational policies, funding sources, and regulatory requirements.
• Oversee the use and management of grant-making platforms for grantee/subrecipients in collaboration with program teams (e.g., Fluxx, Salesforce) and train relevant staff on their proper use.
• Serve as the primary liaison between program teams, finance, and other operations teams to ensure seamless communication and efficient grant management processes.
• Provide technical assistance (TA) to program grantees and subrecipients.
• Oversee the implementation of an inclusive and equitable grant review process, ensuring accuracy, completeness, and unconscious bias mitigation.
• Receive, review, and enter grant-related application documents into the organization’s filing system.
• Manage the review and feedback process for grantee/subrecipient budgets and financial reports.
• Collaborate with senior directors and other team members to develop or revise grant applications, materials, and reporting formats.
• Provide guidance to ensure timely completion of all grant-related activities and reporting requirements.

• Education Requirement:
  Bachelor’s degree with five (5) years of overall relevant work experience, with at least three (3) years of paid work experience in grants management or related field.
• Proficient in Microsoft Office, including intermediate to advanced Excel Skills (i.e. data analysis, formulas, pivot tables, chart creation, etc.)
• Demonstrated commitment to racial equity and equity as a whole.
• Ability to communicate clearly, concisely, and professionally both verbally and in writing.
• Ability to maintain accuracy and attention to detail while managing multiple tasks, projects, and timelines.
• Ability to use data and analytical skills to proactively identify opportunities, set priorities, and solve problems.
• Strong mathematical and financial reporting skills.
• Strong interpersonal and relationship building skills.
• Ability to partner with racially and ethnically diverse colleagues and community members.
• Demonstrated proficiency in using databases, reporting systems, and project management systems.
• Previous administrative or implementation experience with grant making software, such as Fluxx, preferred
• Familiarity with Uniform Guidance, preferred

• Talking - Expressing or exchanging ideas by means of the spoken word to impart oral…