Development Coordinator; Part Time

Overview

Community Roots seeks a detail-oriented and mission-driven Development Coordinator to support a growing portfolio of fundraising activities. Development Coordinator collaborates closely with the Community Engagement Specialist to strengthen and expand the organization’s fundraising infrastructure through prospect research, donor engagement and stewardship, event coordination, grant support, communications, and administrative functions. While the Development Coordinator receives work directives from the Community Engagement Specialist, the Executive Director is the supervisor.

This is an excellent opportunity for a development and communications professional interested in fundraising, community health, sustainable food systems, and social impact work.

• Maintain accurate donor records and manage the donor database, including data entry, gift processing, and reporting.
• Support donor communications including phone calls, acknowledgment letters, newsletters, impact updates, and campaign materials.
• Assist in planning and executing campaigns and special appeals.

• Help organize and staff outreach and fundraising events, donor gatherings, and community activities that elevate awareness of Community Roots’ mission.
• Support event design, logistics, outreach, materials development, and event follow-up.
• Create outreach materials including digital invitations, event posters, social media images, short videos, and flyers.
• Support communication strategy including social media, e-news, and website content and management.

• Prepare and update development materials such as donor decks, case statements, wish lists, fact sheets, letters, flyers, etc.
• Assist cross-departmentally and with Development Consultant to ensure alignment of fundraising efforts with program goals, communications, and brand strategy.
• Maintain organized files and systems to build capacity in support of long-term fundraising operations.

• Conduct research on new funding prospects, including foundations, business partners, government grants, and individual philanthropists.
• Assist with drafting, editing, and preparing grant proposals, letters of inquiry, and funder reports.
• Track Final date to receive applicationss, deliverables, and reporting requirements to ensure timely submissions.
• Maintain a grant docket to document funding opportunities and their status.

• Bachelor’s degree or equivalent work experience in philanthropy, communications, food systems, or nonprofit management.
• Strong writing, editing, and communication skills with experience in storytelling and impact reporting.
• Extensive proficiency with databases, spreadsheets, and basic project management tools; willingness to learn about new donor databases (CRM systems).
• Strong customer service skills with a focus on providing a warm and professional presence when making phone calls and interacting with event attendees.
• Research skills with the ability to synthesize information and present findings clearly and succinctly.
• Basic graphic design skills with preference for Canva experience.
• Experience and high comfort level working in Microsoft Office applications including Word, Excel, PowerPoint, SharePoint, etc.
• Demonstrated interest in school food, food justice, community health, sustainable food systems or education.

• Proactive and self-directed, thriving in independent and collaborative settings.
• Curious and creative in their approach to problem-solving and managing shifting priorities.
• Highly organized with strong attention to detail and ability to manage multiple tasks and deadlines.
• Honest and committed to maintaining high ethical standards and confidentiality.
• A fast learner who demonstrates humility, openness, transparency, and empathy in alignment with the organization’s values.
• Familiarity with grant writing or public funding processes.

• TB and criminal justice fingerprint clearance.
• Valid California Driver’s License or ability to visit several school sites throughout the work week.
• Proof of automobile insurance coverage

• Ability to travel to schools and community events as needed.
• Ability to work flexible hours, including occasional evenings and weekends.
• Office and field-based work environment with moderate physical activity required.
• Remote work options available.
• Ability to lift and move up to 50 pounds regularly with or without reasonable accommodation.