Grants and Executive Support Specialist Parttime

Benefits

• Competitive salary
• Flexible schedule
• Opportunity for advancement
• Part-Time 20 hours a week| Hybrid |
  
  Reports to:
  
  Fund Development Director

The Achievement Institute expands STEM access and opportunity for underserved youth through hands‑on learning, mentorship, and community partnerships. We empower students to see themselves as future innovators and leaders. As our organization expands, we are strengthening our development capacity while maintaining the operational excellence that fuels our mission.

The Part‑Time Grants and Executive Support Specialist advances the Achievement Institute’s fundraising efforts while providing essential administrative support to the Executive Director. This role is ideal for a strong writer who is highly organized, proactive, and excited to contribute to a mission‑driven team in a flexible, part‑time capacity.

The majority of the role focuses on grant writing and reporting, prospect research, and development communications, with additional responsibilities supporting executive operations, scheduling, and coordination.

• Draft, edit, and prepare grant proposals, letters of inquiry, and funder communications.
• Maintain a streamlined calendar of grant deadlines and reporting requirements, and submission timelines.
• Conduct prospect research to identify new foundation, corporate, and government funding opportunities.
• Assist with preparing attachments, budgets, and supporting documents for submissions.
• Draft donor updates, impact summaries, and stewardship materials.
• Track grant metrics, outcomes and gather program data needed for reporting.
• Support development‑related materials such as one‑pagers, sponsorship decks, and funder briefs.
• Maintain accurate development records and assist with donor acknowledgments.

• Provide administrative and scheduling support to the Executive Director, including calendar management and meeting coordination.
• Prepare meeting agendas, take notes, and track follow‑up tasks.
• Assist with board meeting logistics and preparation of materials.
• Support internal communications and coordination across staff, volunteers, and partners.
• Help maintain organized digital files, shared drives and administrative systems.
• Serve as a professional point of contact for external partners and stakeholders.

• Strong writing and editing skills, especially in synthesizing information clearly and persuasively.
• Experience with grant writing, development, communications, or nonprofit work preferred.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple deadlines independently in a part‑time schedule and fast environment.
• Professionalism, discretion, and strong interpersonal communication.
• Comfort with administrative tasks and supporting senior leadership.
• Proficient in Microsoft Office and Google Workspace
• Familiarity with donor databases or CRM systems is a plus.
• Passion for and commitment to equity, education, STEM access, youth development, or community impact.

• Clear Communicator:
  Able to craft compelling narratives for funders.
• Organized & Efficient:
  Manages deadlines and workflows within limited weekly hours.
• Collaborative:
  Works well with staff, partners, and volunteers.
• Detail‑Oriented:
  Produces polished, accurate materials.
• Adaptable:
  Comfortable in a small, evolving nonprofit environment.
• Mission‑Driven:
  Passionate about expanding STEM opportunities for youth.

This position strengthens the backbone of the Achievement Institute’s growth. By supporting both development and executive operations, the Specialist ensures that the organization can secure new funding, steward relationships, and operate with clarity and efficiency. Your work will directly contribute to expanding STEM opportunities for students who need them most.

Please submit your resume, a brief cover letter, and one writing sample (grant proposal or similar]

Flexible work from home options available.