Senior Marketing Coordinator

Job Title: Senior Marketing Coordinator
Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours (PST Required)

We’re hiring a highly organized and execution-driven Senior Marketing Coordinator to support day-to-day executive operations, marketing execution, content coordination, and program administration.

This is a hands‑on, multi‑functional role for someone who thrives in structured yet entrepreneurial environments, pays close attention to detail, and takes ownership of follow‑through across executive support and marketing systems.

This role is not strategic marketing leadership — it is about consistent execution, organized implementation, and ensuring that marketing, content, communication, and administrative workflows run smoothly and correctly the first time.

• Support day-to-day administrative coordination.
• Manage calendar organization, scheduling, and communication workflows.
• Maintain structured project tracking sheets and ensure task follow‑through.
• Proactively identify gaps in workflows and flag inefficiencies.

• Create, design, schedule, and publish content across Linked In, Facebook, Instagram, and community groups.
• Manage engagement, direct messaging, and community interaction.
• Track engagement metrics and maintain organized performance reporting.
• Assist in monitoring and setting up advertising campaigns for programs and events.

• Edit and produce short‑form video content and graphics aligned with brand messaging.
• Format and organize program documents (scripts, guides, workbooks, cheat sheets).
• Maintain consistency in branding and content presentation across platforms.

• Build and manage email workflows using Go High Level .
• Execute outreach campaigns and follow‑ups for prospects and participants.
• Maintain clean CRM records and accurate pipeline tracking.

• Organize digital program materials and manage updates.
• Track member progress and support participant communication.
• Troubleshoot minor technical issues within online platforms.

• Conduct research to build Ideal Client Profiles and prospect lists.
• Support lead generation initiatives and outreach campaigns.
• Assist with minor website updates and account setups.
• Compile reports and findings to support decision‑making.

• Maintain clear, professional written communication.
• Organize inbox management and prioritize urgent matters appropriately.
• Ensure documentation and shared files remain structured and accessible.

• Proven experience in executive assistance, marketing coordination, or digital operations support.
• Experience supporting founders, coaches, or entrepreneurial businesses is preferred.
• High proficiency in Google Workspace (Docs, Sheets, Drive, Calendar).
• Experience using Go High Level  CRM or similar marketing automation platforms.
• Proficiency in Canva and video editing tools (Veed, Opus Clips, or similar).
• Strong understanding of Linked In, Facebook, and Instagram.
• Strong written English communication skills.
• Highly organized with strong multitasking ability in fast‑moving environments.
• Self‑motivated and capable of working independently with minimal supervision.
• High attention to detail with strong execution discipline.

• Consistent and timely social media content execution.
• Clean, organized, and up‑to‑date CRM and email workflows.
• High engagement and responsive community management.
• No missed follow‑ups in lead or participant communication.
• Well‑organized program materials and digital assets.
• Strong leadership confidence in operational reliability and support.

• Initial Screening Call
• Marketing & Systems‑Focused Interview
• Practical Task (Content or Workflow Exercise)
• Final Interview
• Internal Review & Approval
• Offer & Onboarding