Event Coordinator Remote

Signal
49 Research is the nation’s largest independent applied research organization offering unbiased, evidence-based information and analysis to both industry, NGOs and federal/provincial governments. We have one of the country’s largest private economic analysis and forecasting teams and are widely recognized for expert economic forecasting, modeling, and leading analysis. Signal
49 Research undertakes research to address the most pressing issues in Innovation and Technology, Human Capital, Sustainability, Immigration, Indigenous and Northern Communities, Education and Skills, and Health. Our social science research provides actionable pathways to solutions. Simply put, we deliver insights that help Canada’s leaders cut through the noise and make informed decisions.

We are seeking an Event Coordinator to support our convening portfolio and the delivery of high-quality corporate events taking place both virtually and in person.

Will have experience in event planning, strong organizational and multitasking skills, and a sharp eye for detail. You approach every interaction with professionalism and a customer‑centric mindset, and you value quality, creativity, and resourcefulness. You are also confident with technology, comfortable troubleshooting platforms and tools behind the scenes and during live events – particularly within Microsoft Teams and ON24 – to ensure a seamless experience for both attendees and presenters.

We are a virtual organization and as a remote worker you must be comfortable and able to work 100 per cent of the time from a home office in Canada, with the exception of the requirement to travel to attend events hosted by Signal
49 Research. To be successful as a remote worker you need to have a self‑starter attitude, possess strong organizational and time management skills and be a proactive communicator. Having a home office environment that provides for a productive, professional, and safe work environment during regular working/business hours is a requirement of this role. This includes internet service and a reliable connection.

• Support the planning and execution of a variety of organizational events, primarily virtual with some in person.
• Collaborate closely with the Convening Manager/Associate Director and Knowledge Area (KA) teams to deliver seamless and high-quality events.
• Coordinate all pre‑ , during‑, and post‑event logistics, including registration, speaker support, hotel/venue arrangements, financial tracking, and onsite/virtual operations.
• Maintain event timelines and schedules; familiarity with project management tools is an asset (training available).
• Support the management of event‑related digital assets—including websites, registration pages, and CRM entries—ensuring all information is accurate and up to date.
• Liaise with outside suppliers – such as hotels, venues, and technical vendors – to assist in reviewing supplier contract and confirming event details.
• Plan and deliver webinars and virtual sessions using Microsoft Teams and ON24, including session setup, prep calls, technical checks, and live technical support for speakers and attendees.
• Support speaker management by coordinating briefings, gathering materials, and preparing them for live or virtual delivery.
• Support event budget tracking and assist with monitoring expenses and processing invoices.
• Help collect and summarize event metrics such as attendance, engagement, and feedback.
• Work with the Convening Manager to maintain event documentation and process guides to support continuous improvement and future event planning.

• Post‑secondary education in event management, communications, business administration, or a related field, or a minimum of 2–3 years of relevant experience coordinating events in a professional environment.
• Strong written and verbal communication skills, with the ability to draft clear, concise, and professional correspondence and event materials.
• Excellent organizational abilities, attention to detail, and problem‑solving skills.
• Comfortable managing multiple priorities, adapting to changing deadlines, and working in a fast‑paced environment with minimal…