CAFM Manager

Location: Canary Wharf

Job Title:

CAFM Manager

Location:

Canary Wharf, London
Working Pattern:
Monday to Friday, 8:00am – 5:00pm
Working Model:
Hybrid (3 days in the office, 2 days working from home)

Overview
We are seeking an experienced CAFM Manager to lead the administration, development, and optimisation of a Computer Aided Facilities Management (CAFM) system across a portfolio of Mechanical & Electrical (M&E) contracts.

This role is responsible for ensuring the accuracy and integrity of asset data, the effective delivery of Planned Preventive Maintenance (PPM) schedules, statutory compliance monitoring, and the production of high-quality management information (MI). The CAFM Manager will play a key role in supporting operational performance, regulatory compliance, and strategic decision-making through reliable data insights, system governance, and continuous improvement.

Key Responsibilities

Asset & Data Management

Oversee the upload, validation, and maintenance of asset registers within the CAFM system

Ensure all asset data is accurate, complete, and compliant with contractual and statutory requirements

Maintain asset hierarchies, locations, attributes, and statutory classifications

Manage bulk data imports and lead data cleansing initiatives

Support contract mobilisation and demobilisation from a CAFM perspective

Planned Preventive Maintenance (PPM) Management

Oversee the development and maintenance of PPM schedules in line with statutory requirements, SFG
20 guidance, and contract specifications

Ensure maintenance frequencies are correctly configured and updated in response to operational or asset changes

Monitor PPM compliance and escalate risks to senior stakeholders where required

Support lifecycle planning using asset condition and maintenance performance data

Compliance & Performance Monitoring

Monitor statutory compliance across all M&E assets within the CAFM system

Produce and review compliance reports highlighting risks, gaps, and overdue tasks

Support internal and external audit preparation and ensure accurate evidence collation

Identify opportunities to improve data quality, reporting accuracy, and system performance

Management Information & Reporting

Lead the development and maintenance of dashboards and MI reporting

Produce weekly and monthly operational and performance reports for stakeholders

Analyse trends in reactive maintenance, PPM performance, asset failures, and contractor performance

Translate complex data into clear insights to support operational and strategic decision-making

Support KPI and SLA reporting aligned with contractual requirements

System Development & Continuous Improvement

Drive improvements in CAFM processes, governance, and data integrity

Identify opportunities for automation, reporting efficiencies, and system optimisation

Support system upgrades, testing, and configuration improvements

Provide guidance and support to operational teams on CAFM processes and best practices

Skills & Experience

Strong communication and stakeholder management skills

Proven experience managing or administering CAFM systems within a facilities management environment

Strong understanding of Mechanical & Electrical assets and maintenance regimes

Experience overseeing and managing PPM schedules

Advanced Excel skills including pivot tables and lookups

Experience producing management information and dashboard reporting

Excellent attention to detail and data accuracy

Ability to interpret complex data and present insights clearly to stakeholders

Interested? Please send your CV to Stacey at CBW Staffing Solutions for more information or to apply.

We look forward to hearing from you