Senior Proposal Coordinator

Infinite Consulting Corp.

This is a remote position; qualified applicants must be located in or near the New York/New York City metro area as meetings onsite will be necessary.

$80,000 - $95,000

Infinite Consulting Corp. is a leading project, program, and construction management firm known for our commitment to excellence. Established in 2009 Infinite specializes in safety management, quality management, project and construction management, cost estimating, CPM scheduling, and project controls. We proudly provide the highest level of service and support at each phase of our clients' projects. Our client's success is our success.

• Accountability:
  We hold ourselves accountable for our actions and decisions, ensuring the highest level of integrity in all that we do.
• Excellence :
  We pursue excellence in every aspect of our work, delivering results that exceed expectations and setting new standards in our industry.
• Innovation:
  We embrace innovation, constantly seeking new and better ways to solve problems and drive progress in project management and construction.
• People:
  We prioritize our people, fostering a vibrant and inclusive workplace culture where every individual is valued, respected, and empowered to make a difference.

Infinite Consulting Corp offers a vibrant and inclusive workplace culture and opportunities for professional growth. We put people first and we've created a culture that attracts professional, passionate, and caring individuals who are actively working together to solve problems. As a team member with Infinite, you're visible. You are heard. You can expect to make a difference through your work and to have a direct impact on achieving our mission: to safely build tomorrow.

We offer a generous benefits package for eligible employees, and lots of room for career growth.

We are looking for a highly skilled and detail-oriented Senior Proposal Coordinator to support our team in managing the proposal lifecycle, alongside providing high-level administrative support. The ideal candidate has a strong writing background and experience creating proposal materials, with the ability to manage responses and delegate tasks effectively. This position requires an individual with at least 3 years of industry experience, preferably within a smaller firm, who is looking to grow into a senior role.

• Manage the entire proposal lifecycle, from initial receipt of RFP/RFI to final submission, ensuring timely and accurate completion.
• Collaborate with internal stakeholders, including sales, technical teams, finance, and legal, to gather necessary information and create cohesive, compliant proposals.
• Review, edit, and organize proposal content, ensuring it adheres to the company's style, tone, and formatting guidelines.
• Ensure all proposal components are compliant with client specifications, regulatory requirements, and internal quality standards.
• Create and maintain proposal schedules, setting clear deadlines and ensuring all contributors meet milestones.
• Ensure the final proposal document is professionally presented, properly formatted, and free of errors.
• Manage communication with clients during the proposal process, including clarifications and additional information requests.
• Manage and update the proposal content library to ensure up-to-date, accurate, and readily available information for future use.
• Support the development and maintenance of proposal/marketing materials (e.g., project profiles, resumes, firm profiles).
• Attend client meetings related to proposals as necessary.
• Assist with tracking and reviewing solicitations for Go/No-Go decisions.
• Assist with maintaining and entering data into the CRM as it pertains to proposal‑related request.

• Bachelor's degree in Communications, English, Journalism, Marketing, Business, or a related field.
• MUST have experience working prime proposals within the AEC sector.
• 5+ years of experience in proposal coordination, or a related role in the NYC A/E/C industry. Experience working with a subconsultant firm is a plus.
• Strong writing and editing…