Project Coordinator

Job Description

Position Title: Project Coordinator

Team
:
Integration

Manager: VP Integration Operations

Office

Location:

Wixom, MI, Grand Rapids, MI

Who We Are:

Bluewater Technologies Group, Inc., founded in 1985, is the only woman-owned business of its kind, bringing together multiple industry-leading teams under one roof. Our mission is simple: unlock the potential of spaces. That potential might mean helping organizations communicate more clearly, operate more efficiently, or even monetize their environments in new ways. From large-scale events and brand activations to workplace environments and permanent installations, we transform spaces into places that connect, inspire, and perform.

At Bluewater, you’ll find planners, makers, and innovators working side by side—blending creativity, technology, and strategy to deliver experiences that matter. Rooted in our EPIC values (Excellence, Passion, Integrity, Collaboration— and Fun!), we’re driven by a shared purpose: to make people smile.

Role

Summary:

The Project Coordinator, Integration is responsible for providing administrative and logistical support to ensure the smooth execution of Integration projects. This role is integral in coordinating labor, travel, documentation, and financial processes, and serves as a liaison between the project management, sales, and accounting teams. The Project Coordinator helps manage the flow of information, organizes project records, and ensures timelines and deliverables stay on track throughout the event lifecycle.

Key Responsibilities:

• Understand the short-term and long-term goals of a project in order to execute specific stages of the project plan, such as:
  Kickoff scheduling, kickoff meeting facilitation, equipment management and project closing
• Work with team leads to assign project resources and manage necessary tasks in Q360
• Schedule and lead internal project kickoff meetings to review client expectations, identify project responsibilities & requirements, determine actions items and manage project equipment ordering
• Ensure Wrike and Q360 are up to date with necessary information for proper forecasting and reporting
• Equipment management, including but not limited to, ordering, tracking, risk mitigation, and handling of damaged/returned equipment
• Schedule and facilitate weekly production meetings with Project Manager(s) to review status, risks, issues and mitigation plans
• Manage and create necessary installation documentation for the project folder
• Manage per diem for project installation when required
• Perform project closing audits
• Analyze risks and opportunities to drive the success of projects
• Other duties as assigned

Skills &

Qualifications:

• Bachelor’s degree preferred
• Detail-oriented
• Dependable
• Strong organizational skills, including time-management and the ability to multi-task
• Technical and data entry skills
• Exceptional written and verbal communication skills
• Ability to excel in time-sensitive situations
• Ability to deliver results under tight deadlines

Why Join Us

• Support flagship A/V projects that define client experiences and drive company growth.

• Be part of an innovative, growth-focused culture that prioritizes continuous improvement and partnership between Operations and Sales.
• Play a strategic role in strengthening collaboration, innovation, and operational excellence across the organization.
• Competitive compensation, comprehensive benefits, and ongoing support for certifications and leadership development.
• Thrive in a collaborative, People-Centric culture built on our EPIC values:
  Excellence, Passion, Integrity, and Collaboration - while Having Fun!
• Enjoy the flexibility of our hybrid work policy, with a balance of in-office collaboration and work-from-home days designed to support productivity, teamwork, and work-life balance.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Basic physical stances and actions (sitting, standing, and walking on a primarily level surface)
• Reaching above…