Facilities Manager; Remote

Overview

Livermore - California - United States of America, Pleasanton - California - United States of America, Stockton - California - United States of America

About The Role

As a CBRE Facilities Manager, you will be responsible for the comprehensive oversight and management of a multi-site portfolio across California, specifically in Santa Cruz, San Francisco, and Stockton. This role involves managing a team of Building Engineers, maintaining strong client relationships, coordinating all facility repairs and maintenance, and ensuring compliance with all regulatory standards. The ideal candidate will be adept at budget management, vendor relations, and leveraging CMMS systems, with a strong focus on operational efficiency and a commitment to quality.

This is a hybrid position that requires regular travel to sites within the portfolio.

This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

• Manage a portfolio of four critical sites, located in Santa Cruz, San Francisco and Stockton, CA, which primarily consist of hospitals and medical office clinics.
• Undertake essential and regular travel to all assigned sites (Santa Cruz, San Francisco, and Stockton) at least once per month, ensuring each facility is visited at least once monthly. This travel is crucial for hands-on oversight, facility inspections, client engagement, and team leadership, accounting for a minimum of 10% of the role.
• Provide formal supervision and leadership to a team of two direct reports, Building Engineers, including performance evaluations, coaching, and supporting their training and development.
• Oversee the recruitment, hiring, and onboarding of new employees within the facilities team.
• Schedule and manage the daily activities of the facilities team, establishing work schedules, assigning tasks, and facilitating cross-training to ensure comprehensive coverage.
• Set and track departmental deadlines and team performance metrics, providing mentorship and coaching as needed.
• Coordinate and manage all facility repairs and maintenance activities by effectively collaborating with technicians, external vendors, and contractors.
• Cultivate and maintain positive client relationships, serving as the primary point of contact for facility-related updates and addressing unresolved issues through regular meetings and strong communication.
• Prepare, manage, and monitor capital projects, operating budgets, and variance reports, actively seeking cost-saving opportunities to keep budgets within limits.
• Perform regular facility inspections and quality assurance checks to ensure compliance with local, state, and federal regulations, particularly in environmental health and safety.
• Identify and suggest opportunities for operational efficiencies, necessary repairs, and strategic upgrades across the portfolio.
• Manage environmental health and safety (EHS) procedures and protocols for all assigned facilities.
• Oversee vendor relationships, including reviewing price quotes for parts, services, and labor, and managing invoicing procedures.
• Conduct process and procedure training for staff on maintenance, repair best practices, and safety protocols.
• Manage the creation and tracking of purchase orders and work orders for all facility-related needs, ensuring timely completion using a Computerized Maintenance Management System (CMMS).
• Lead by example and model behaviors that are consistent with CBRE RISE values. Influence parties of shared interests to reach an agreement.
• Apply knowledge of own discipline and how own discipline integrates with others to achieve team and departmental objectives.
• Identify, troubleshoot, and resolve day-to-day and moderately complex issues which may or may not be evident in existing systems and processes.

• Bachelor's Degree preferred with 3-5 years of relevant experience. In lieu of a degree, a combination of experience and education will be considered. Valid driver's license required. Facility Management certification preferred.
• Experience in the areas of staffing, selection, training, development, coaching, mentoring, measuring, appraising, and rewarding performance and retention preferred.
• Ability to guide the exchange of sensitive, complicated, and difficult information, convey performance expectations and handle problems.
• Leadership skills to motivate team impact on quality, efficiency, and effectiveness of the job discipline and department.
• Extensive organizational skills with a strong inquisitive mindset.
• Advanced math skills. Ability to calculate difficult figures such as percentages, fractions, and other financial-related calculations.
• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

• When you join CBRE, you become part of the global leader in commercial real estate services and…