Event Coordinator, Management

Role: Event Coordinator Location: XOVERLAND Ranch – Three Forks, MT (Remote/Hybrid/On‑Site during activations)
Status: Full‑Time Salary: $75,000 – $95,000 (DOE) + Bonuses & Perks

Are you a “Trailblazer” with a passion for precision production? XOVERLAND Ranch is seeking an Event Coordinator to lead the strategic planning and execution of our large‑budget activations and major events. This is not a typical desk job; while it allows for remote work during planning stages, it requires a commanding on‑site presence during activations to ensure flawless execution. You will serve as the primary contact for large‑scale events, managing complex timelines, strict budgets, and precise coordination with client production teams.

Whether you are negotiating with vendors or overseeing a physical site setup, your goal is to guarantee an exceptional client experience through organizational rigor.

• Produce & Execute: Act as the primary project manager for large‑scale activations, overseeing the entire lifecycle from early concept development to post‑event analysis.
• Manage Partnerships: Serve as the central hub for Client and Vendor management, identifying client needs and negotiating contracts to ensure all obligations are met.
• Collaborate: Partner with Sales on final quotes and coordinate with the Hospitality Director and Ranch Manager to ensure facilities and guest services align with event needs.
• Administer: Build and track specific event budgets for profitability and enforce risk management through safety regulations, permits, and insurance compliance.

• Experienced: You have 3+ years of experience in event planning, production, or project management, with a track record of managing budgets and contracts.
• A “Servant Leader”: You embody our value of “Servanthood”—humble, teachable, and willing to do what it takes, knowing that “no job is too small”.
• Ranch Ready: You are physically capable of traversing uneven outdoor terrain and inspecting facilities in variable weather conditions.
• Tech‑Savvy: You are proficient in project management tools (e.g., Asana, Trello) and Google Workspace to maintain complex timelines.

• Adventure Access: Use of ranch amenities (hiking trails, lakes) and “Pro‑deal” discounts on outdoor gear.
• Wellness & Balance: Annual health stipend
  * and a “Flexible Time Off” policy.
  * Eligibility requirements apply.

• Resume: Detailing your relevant event production and project management experience.
• Cover Letter: Briefly explain why the “XOVERLAND Cultural Values” (Trailblazer, Authenticity, Servanthood, Go Beyond) resonate with you.

Please use the subject line: “XOR Event Coordinator Application – [Your Last Name]”