Project Manager; PM

Project Manager (PM)

Supervisor:

Sr. Project Manager

Classification:

Full-time, exempt

The Project Manager (PM) is responsible for the financial and contractual success of their portfolio of projects. They own each project from contract signing until it is turned over to O&M. The PM is the primary contact and the hub of all communications involving the project. They manage the schedule, cost management, procurement, job set up, and close out. Working closely with the Design Engineer, Construction Manager, and General Foreman, they support safety, quality, and site efficiency.

This is a hybrid position, with the ratio of office/remote work determined by operational demands. You must currently reside in San Diego or Riverside Counties.

PRIMARY RESPONSIBILITIES & DUTIES

• Business Objectives - Ensure that the project supports all company goals such as timely revenue, gross margins, and customer satisfaction.
• Billing - Continuously track project portfolio billing schedule. Report through the Sage Intact ERP Platform.
• Costs and Margins - Track budget to actuals to protect margins and identify potential change orders. Initiate and negotiate COs when needed.
• Risk - Keep Director of Project Management informed of any threats to project objectives.
• Project Budgetand Labor Tracking
  - Weekly meetings with Construction Director and COO to review man hours, billing projections, P/L, upcoming manpower needs, WIP, etc.
• Billing and Collections - Submit timely trial SOVs/invoices to clients to get approval prior to billing. Instruct CAS on what to invoice for each Billing Period and follow up (as requested by AR Collections) to obtain on-time payment.
• Contract Deliverables - Fully understand the contract documents and any other customer agreements and fulfill all requirements at or above expectations.
• Scheduling - Build and maintain a project schedule showing all critical events in the project.
• Project Coordination
  - Coordinate with all GCs to ensure critical path construction activities are mobilized in a timely manner and in conjunction with other trades. Ensure that all work on each jobsite is completed in accordance with the overall project scope and schedule.
• Subcontracting - Negotiate and contract with subcontractors, as needed, for labor compliance and scope of work requirements.
• Procurement - Order appropriate Materials and Equipment for projects per the PMO-CM Matrix. Review all orders to ensure accuracy and within budget.
• Installation Efficiency - Cost per Watt OR per Sq Ft-Actively engage in month-to-month monitoring of the installation cost per watt (or Sq Ft for solar hot water) as well as the number of man hours per module and actively identify measures to reduce these costs where practical and so long as it does not conflict with safety or installation quality. Discuss at recurring operations meetings in consultation with the COO & Construction Director.

ACTIVITIES TO PROMOTE THE ABOVE ROLES & RESBONSIBILITIES

• After-Action Reports – Document any issues experienced on specific jobs to provide a feedback loop to the engineering and design portions of the operations team.
• Schedule Project Kickoff, Design Review and Pre-Mobilization Meetings – Schedule meetings as established in SOPs. Initially within two weeks of being assigned a new Job – Project Kickoff. When the Design Engineer indicates the Design is ready for review and prior to Submittal to AHJ – Design Review Meeting and minimum of one week in advance of mobilization – Design Review Meeting.
• Client Meetings – PM should conduct routine meetings with client and project team to maintain alignment and communication.

TEAM BUILDING & CULTURE

• Embody and promote the Cal Solar core values and demonstrate those values in interactions with internal and external stakeholders.
• Foster open communication, team building, and sharing of best practices amongst all employees, to help create a continuous learning environment that drives team knowledge & preparedness.
• Continually evaluate construction processes, finding new means and methods of construction (out-of-the-box thinking) & share best practices to help increase safety, profitability, quality, efficiency, etc. that can be…