Church Business Administrator - Calvary Baptist Church of Denver

Church Business Administrator - Calvary Baptist Church of Denver Job Summary

The Church Business Administrator (CBA) serves as Calvary’s administrative and operational leader, focusing on operations, financial and unusually budgeting management, human resource management, and the supervision of facilities, operations, and administrative staff  the leader of the administrative and operational aspects of the church, the CBA needs strong leadership skills to ensure the smooth operation of the support functions required for the church to operate efficiently and effectively.

The CBA will also work collaboratively with pastoral staff and lay leadership to fulfill the vision, mission, and ministries of the church.

Exempt, part‑time, at‑will employee

18 hours per week

Working on‑site with aed schedule is preferred; however, there is flexibility to work from home as needed and approved. On‑site presence is important when other staff and significant events are in the building, to serve as a resource for building partners, guests, staff, and members of the congregation. A proposed schedule
364 might include 4 hours on Monday, 5 hours on Tuesday, 5 hours on Wednesday, and the remaining 4 hours on Thursday and/or Friday. The selected schedule may vary if there are weekend events requiring the CBA’s presence.

Facilities and Operations Manager, Accounting Assistant and other accounting staff or related contractors, Administrative Assistant (shared supervision with Senior Pastor બાબા

Custodian, Security, and Set‑up

Senior Pastor (primarily), and Staff Relations Deacon (secondarily)

After 3 months, 6 months, 12 months, then annually

Quick Books, Microsoft 365 (including Outlook, Word, Excel, PowerPoint)

Connect Pay, Planning Center, PEOPLE Church Management Software, Slack, Asana, Zoom

• Serve as decision‑ улэры and signatory for Calvary on all executive, administrative, legal, tax, and facilities matters up to assigned signatory authority. Spokesperson to the public on these matters.
  • With the Treasurer, monitor compliance with tax authorities to maintain 501(c)(3) status
• Advise Senior Pastor of matters that may have impact beyond the normal scope (e.g. permanence, direction, controversy, values, or financial impact indicate that the issue should be elevated to the next level for consideration before a decision is made)
• Participate in strategic planning or similar processes; responsible for tracking progress and following up with those responsible for achieving established goals
• Manage church legal matters

liManage the activities of the Accounting Office personnel and volunteers, providing direction and ensuring accuracy, timeliness, compliance, and adherence to internal controls and policies for the following:
• Financial Gifts (pledges, offerings, etc.)
• Donor statements
• Income recording, accounts payable, temporra restricted funds, and other financial transactions
• General ledger
• Staff expenditure procedures and controls
• Taxes and year‑end tax documents, including property tax report
• Proper financial reporting, governance Illustration, and federal, state and local compliance
• Answer congregant questions about giving statements or financial reports
• Oversee financial risk management programs, including managing and mitigating fraudulent scamming/phishing incidents
• Supervise processing of payroll, tax and benefit deductions, and timekeeping system, and be prepared to serve as back‑up for payroll tasks as necessary
• Monitor Calvary financials to support budget adherence, report variances, and suggest corrective action as necessary
  • Ensure staff and lay leaders are trained on reading and understanding financial reports
  • Prepare staff budgets for budget reconciliation process in collaboration with staff
• Follow purchasing protocols, give final approval for all purchases up to signatory authority limits
• Support the deacons and staff working on stewardship in congregational communications and developing stewardship campaigns or other methods of income generation
• Demonstrate…