Prospect Development Team Specialist

Earthjustice is the nation's leading environmental law organization. We wield the power of law and the strength of partnership to protect people's health, preserve magnificent places and wildlife, advance clean energy, and combat climate change. We are here because the Earth needs a good lawyer.

Driven by a passion for justice, inclusion, partnership, and excellence, our core values lead us to seek a broad range of perspectives and backgrounds to achieve our mission and maintain an inclusive environment where all staff are valued and respected.

The Prospect Development (PD) team functions as the umbrella donor and portfolio intelligence team for ensuring the overall development department's success by providing expertise to maximize donor engagement, intelligence, and fundraiser resources to help meet Earthjustice's mission in this critical moment. The team remains at the forefront of innovation and prioritizes automation, simplification, and streamlining of both new and existing processes while strategically deploying AI technology, predictive analytics, and in‑house research, prospect management, and data analysis solutions.

The team's efforts enhance decision‑making and maximize the development department's return on investment.

The Prospect Development (PD) Team Specialist reports to the Director and is responsible for the operational functions and systems development of the team supporting its fundraising efforts by increasing efficiency and accountability. An essential team member, the Team Specialist co‑leads healthy team culture through internal communications, resource development, trainings, and gatherings.

The position provides administrative support and project management, coordinates all aspects of onboarding new hires, schedule management, and travel logistics; and will assist with writing and copy‑editing assignments, budget tracking and maintenance, and other duties to support the team. The Team Specialist will partner and lead on team‑wide projects with the Director, including leading annual and/or strategic planning processes and liaising with teams across the department and organization.

The ideal candidate is a self‑starter able to work both collaboratively and independently, with strong interpersonal skills, diplomacy and discretion, financial acumen, and the ability to adapt and think creatively.

This full‑time position can be fully remote within the U.S. or on a hybrid schedule, working from home and 2‑3 days per week in one of our offices.

This is a non‑supervisory position.

The PD Specialist is expected to work a full‑time 37.5 hours/week schedule, and may work hybrid or remote from the following locations:
San Francisco, CA or Remote US.

• Co‑lead with the Director oversight and execution of comprehensive project tracking of cohort and team quarterly and annual projects and goals.
• Provide stellar administrative and project management support to the team, including processing and tracking team correspondence; attending and taking notes for Development, organizational, and program update meetings; scheduling Director’s meetings and travel; and managing expense reports for the team.
• Coordinate and co‑lead team meetings, preparing the agenda with the team leadership through proactive consultation, soliciting facilitators and openers ensuring the team is informed, sharing materials in advance and follow‑ups with the team.
• Organize and maintain project management and collaboration tools and other resources for team to promote team collaboration.
• Serve as the team’s point person for general information requests from internal and external sources.
• Partner with members of other Development teams to create, implement, and refine departmental processes around data management.
• Document policies and procedures for the team as they are developed.
• Perform other duties and special projects as assigned and/or defined as team priorities.
• Monitor and maintain oversight of the team’s communications and productivity tools such as MS Teams, SharePoint, shared drives and Zoom.
• Has specific expertise in the functional team area and is able to…