Facility Services Manager; Remote
Remote / Online - Candidates ideally in
Québec City, Québec, Province de Québec, Canada
Listing for:
BGIS
Full Time, Remote/Work from Home
position
Listed on 2026-01-15
Job specializations:
-
Management
Client Relationship Manager, Operations Manager, Administrative Management, Business Management
Job Description & How to Apply Below
Position: Facility Services Manager (Remote)
Location: Québec CityWho We Are
BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia.
Further information is available at
SUMMARY
The Facility Services Manager is accountable for day-to-day operations, vendor management and service management for the client(s) they support, as well as, data verification, reporting and analysis; and assists in the review, development and implementation of related processes and initiatives.
KEY DUTIES & RESPONSIBILITIES
People Leadership
Demonstrates strong, competent leadership for team members to guide them in reaching their full potential and meeting their objectives, which supports achievement of our corporate goals. Specifically, these responsibilities include but not limited to:
Full involvement with recruiting talent.Provides mentoring, coaching and guidance to all team members.Objectively recommends compensation adjustments.Manages all aspects of performance.Facility Management
Generate and dispatch service request work orders to vendors as per established process.Review Priority works orders – communicate and follow up on priority orders to vendors and ensure they are addressed in a timely manner to meet KPI requirements.Review Work Orders – ensure that all work orders dispatched to the FM are closed out or reassigned to technician or vendor.Perform inspection of work orders closed by vendors and ensure complete/accurate closeout details are provided (. cost, work completed, equipment tag #).Run report on open work orders and checks status with the appropriate vendors.Update WO statuses if verified to be completed or resolved during follow up.Respond to vendor inquiries regarding workorder related issues.Respond to Client inquiries regarding current or past workorders (Status of the work, Issues/warranty, escalations).Correcting information in the system, addresses, phone numbers.Adding new vendors and locations to the system.Finance
Review and resolve invoice referrals/escalations.Review and resolve invoicing errors.Review and approve billing for tech services.Review and approval of invoices for payment (Oracle).Respond to vendor inquiries regarding invoicing-related matters.Client / Service Management
Make and receive calls/emails from the vendors and clients for follow ups on workorder status, creation or cancellation.Act as main point of contact, between the client and all other parties, technicians that reach out for approvals, questions and issues, vendors that need further information or approvals.Primary escalation point for taking care of any issues regarding service.Involvement in specific Emergency workorders may need to be managed from start to end.Requesting approvals from the client.Review of PM workorders and following up with vendors as needed.Participating and gathering information for Q 's. Client reporting needs as required.Reporting
Quality Compliance
Execute quality & compliance team activities that support the quality compliance contractual obligations.Interface with BGIS management and client management to identify applicable regulatory and compliance requirements and ensure accurate understanding of those requirements between BGIS and the client.With guidance, assist in the review of related processes by conducting compliance process capability studies to identify, improve and correct process inefficiencies and inaccuracies; review process documentations and speak with relevant concerned parties to understand and identify process improvement opportunities.Provide input for planning, development, execution and improvement of compliance-related processes and programs.Assist in the implementation of compliance-related processes through activities such as coordination of process implementation with relevant concerned parties, process documentation,…
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