Administrative Support Manager - Cell and Biological Systems

Administrative Support Manager - Cell and Biological Systems

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

The Administrative Support Manager oversees the administrative activities in the Department of Cell and Biological Systems; establishes priorities; develops, executes, and assesses processes and procedures; solves problems and approves completed work; prepares, controls, and manages budget; coordinates human resources, faculty recruitment and promotion and tenure functions; plans, publicizes, and coordinates special events; provides assistance and collaborates with other units and staff to achieve unit goals;

compiles and analyzes data for a variety of reports and programs.

• Lead staff members, including hiring, development, and performance management
• Oversee the administrative processes for department, establish and assign priorities, oversee workflows, ensure schedules are maintained and deadlines are met, and develop procedures to ensure operational effectiveness
• Manage budgets for assigned areas; approve expenditures, prepare financial and operational reports, and partner with financial offices to plan and forecast short- and long-range budgets
• Implement unit-wide projects/initiatives including recommending action steps, leading communication plans, contributing to goals and objectives, and assessing effectiveness
• Direct and coordinate facility usage including room reservations, building access, and safety policies; serve as liaison to communicate facility needs
• Plan, lead, and direct activities related to event management; develop itineraries, budgets, objectives, and assessment procedures
• Collaborate with internal unit and University-wide offices to ensure compliance related to areas of safety, health, risk management, and records; interpret and enforce adherence to administrative and academic policies
• Coordinate human resources administration activities including form processing, payroll transactions, and employee record maintenance; provide input and recommendations related to staffing needs for assigned area
• Oversee the collection and analysis of data or information to be used in reports, unit communications, and proposals
• Coordinate unit or department-wide processes such as hiring, promotion and tenure, visas, and faculty searches; ensure documents are accurate and complete and deadlines are met; translate policies and best practices into unit-specific procedures
• Represent the Department with both internal and external stakeholders and strategically foster relationships
• Interview, train, and direct the work of other support staff, students, and wage payroll personnel
• Use data-driven assessment to identify areas of improvement, optimize operational effectiveness, and make recommendations to leadership on process and procedure changes
• Provide input into the unit's strategic plan and long-term initiatives; identify growth opportunities

Minimum Education:

Bachelor’s Degree

Experience:

8+ years of relevant experience, includes 3+ years of supervisory experience; or an equivalent combination of education and experience accepted. Required

Certifications:

None.

This position requires the following clearances in addition to applicable background checks: PA State Police Criminal Background Check, PA Child Abuse History Clearance Form, and Federal (FBI) Fingerprint Criminal Background Check. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

Salary range: $51,000.00 – $74,000.00. Penn State provides a competitive benefits package for full-time employees designed to support personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation, and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children.