Operations and Program Manager

Operations and Program Manager at The Five Colleges of Ohio (Kenyon College)

The Five Colleges of Ohio (Ohio Five), a consortium uniting Denison University, Kenyon College, Oberlin College, Ohio Wesleyan University, and The College of Wooster, seeks an Operations and Program Manager. This role supports the day‑to‑day functions of the organization and ensures organizational efficiency across administrative, financial, and programmatic areas. It is responsible for accounting and budget management; program coordination and data analyses;

and communications, website and media content. Working closely with the Executive Directors and Treasurer, the position ensures resources, systems, and communications are managed effectively to advance the consortium’s mission.

• Manage accounting operations, including banking, investments, cash flow, forecasting, accounts payable/receivable, and grant budgets.
• Perform monthly reconciliation of banking and investment accounts; manage monthly and annual closing processes.
• Oversee expense tracking and facilitate timely processing of invoices and reimbursements; coordinate payment authorizations with the Treasurer and Executive Directors.
• Prepare and present accurate financial reports and analyses, forecasts, and reports.
• Support the preparation of audited financial statements and the IRS 990 filing.
• Process and review required tax documentation and filings with state and federal agencies (e.g., W-9, 1099, 1042, unclaimed funds, charitable status).
• Assist in developing the annual operating budget in collaboration with the Executive Directors.
• Develop and maintain administrative systems for recruitment, onboarding, vacation tracking, record retention, and access to shared resources.
• In collaboration with Executive Directors, coordinate and execute program management activities and assist in the development and implementation of new programs.
• Conduct program and data analyses to inform decision‑making and reporting.
• Provide coordination and support for facilities, inventory, IT systems, and other administrative functions.
• Draft clear and effective communications to stakeholders, partners, and team, as well as for organizational media.
• Manage the Ohio Five website content, including program content, announcements, and resources, ensuring compliance with copyright laws.
• Develop social media content to enhance the organization’s digital presence and engagement.
• Ensure communications and media activities have consistent messaging across platforms.
• Other duties as assigned to support the organization’s objectives.

• Bachelor’s degree in business administration, finance, accounting, public administration, communications, or a related field required;
  Master’s degree preferred.
• 3–5 years of progressively responsible experience in financial management, business operations, or nonprofit/educational administration.
• Experience with fiscal operations, including budgeting, forecasting, reporting, and account reconciliation.
• Familiarity with communications, website content management, social media, and program coordination preferred.

• Strong understanding of accounting principles and financial reporting standards; nonprofit or higher education experience is a plus.
• Ability to analyze data, prepare reports, and support strategic decision‑making.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and comfort with financial/accounting software.
• Familiarity with website content management systems (e.g., Word Press), social media, and digital communications tools.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• High degree of accuracy, attention to detail, and commitment to accountability.
• Ability to work both independently and collaboratively with diverse stakeholders.
• Discretion in handling confidential and sensitive information.

The position offers flexible work arrangements and may be performed remotely within Ohio or on a hybrid schedule. Reliable high‑speed internet access is required for remote work.…