Community Association Manager

Why is Access Management an Employer of Choice?

We believe in fostering a positive and supportive work environment that values our employees' well‑being. If you're excited about the prospect of joining our team and experiencing these benefits firsthand, we invite you to apply today!

• Medical/Dental/Vision insurance – Percentage of premium covered by Access Management for all full‑time positions
• Paid days off
• 40 hours PTO available after 90 days of employment
• 40 hours PTO available after 6 months of employment
• Matching 401(k) plan
• $15,000 employer‑paid life insurance available for all full‑time positions with option to purchase additional coverage
• Professional development opportunity
• Short‑ and long‑term disability available
• Accidental Death and Dismemberment Plan
• Hospitalization Plan

The Portfolio Community Association Manager is responsible for providing the overall supervision of the Community Associations, including, but not limited to, property inspections & overall physical property maintenance, vendor & contract management, budgeting & invoice processing, interacting with internal and external customers—including homeowners, vendors, board members, and committee members. Performs all duties in accordance with Access Management’s policies, processes, and procedures and within the realm of the management philosophy.

• Supervise the operation and administration of a portfolio of community associations in accordance with management agreement and the Association's policies and procedures.
• Act as or oversee the primary liaison with the Association Board of Directors and homeowners as needed.
• Perform/Direct administrative and management duties as requested by the Board of Directors and in accordance with the management agreement.
• Ensure community management tools are being effectively developed and utilized such as annual calendar, action item list, resolution worksheets, timed agendas, RFP matrices, committee charters, procurement procedures, operating budget, etc.
• Review monthly financial reports and ensure management summary is submitted to the association Board of Directors.
• Conduct CC&R inspections, generate violation notices, and enforce the process.
• Provide and/or oversee recommendations to the Association Board of Directors and committees regarding major capital expenditures as required to maintain the desired community appearance and operation.
• Monitor delinquency rates and collections process.
• Attend Board meetings per the management agreement and community events as needed.
• Prepare Board packages according to established time frames.
• Ensure Board of Directors are aware of legal actions involving the Association.
• Maintain unit and contract files relating to the operations of the Association.
• Assist Board of Directors/ARB with architectural review process and/or routine inspections, as necessary.
• Maintain record‑keeping database, including updating resident information.
• Manage routine and special‑project vendor relationships, including procurement and performance evaluation as contracted.
• Coordinate and/or oversee inspection of building facilities and/or common areas and arrange appropriate follow‑up actions as required.
• Oversee the AP process in accordance with home office processes and procedures.
• Draft annual budget in coordination with association controller and Board of Directors.
• Other duties as assigned.

• Practice and adhere to Access Management’s Service Standards.
• Conduct business at all times with the highest standards of personal, professional, and ethical standards.
• Perform or assist with any operations as required to maintain workflow and meet schedules.
• Participate in any variety of meetings and work groups to integrate activities, communicate issues, obtain approvals, resolve problems, and maintain specified level of knowledge pertaining to new developments, requirements, policies, and regulatory guidelines.
• Ensure all safety precautions are followed while performing duties.
• Follow all policies and Standard Operating Procedures as instructed by management.
• Perform any range of special projects, tasks, and…