Legal Assistant, Corporate and Wills & Estate Planning

ABOUT US

GBC Law is not your typical law firm, and we are proud of that. We are a boutique firm with a modern, people‑first approach, and a passion for building lasting relationships with our clients and community. With a legacy extending over 50 years, the firm has been serving clients in Burnaby and throughout the Greater Vancouver area since 1974. Guided by our core values and a vision to make law more approachable, we are a team that cares about each other, our clients, and the impact we make.

If you are ready to grow your career in a collaborative environment where your ideas matter, your work is valued, and balance is more than just a buzzword, we would love to meet you.

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As a full‑time Legal Assistant with our growing, forward‑thinking boutique firm in Burnaby, you will play a key role in supporting the lawyers in our corporate and wills & estate planning practice to ensure that work is executed successfully, with excellence, and in a timely manner. This position would best suit a self‑motivated, adaptable, and independent legal assistant who is looking to add their expertise to a positive and collaborative environment.

In a legal administrative capacity this position primarily supports the firm’s corporate and wills & estate planning practice. Possible duties in the firm’s estate administration & estate litigation areas may be added based on interest, availability of work, and workflow over time.

The successful candidate will work from our Burnaby office located near beautiful Deer Lake Park. Regular working hours are Monday to Friday from 9:00 am – 5:00 pm. This position is also eligible for flexible hours and hybrid remote work.

We are looking for someone who is not only a skilled legal administrative assistant, but also a great fit for our team and culture:

• A positive, proactive, and dependable attitude, with a willingness to learn and grow.
• A team‑oriented and growth mindset – adaptable, collaborative, personable, and respectful with colleagues and clients alike.
• Minimum 1+ years of relevant experience in a legal assistant role.
• Demonstrated ability to manage a broad range of tasks for multiple lawyers.
• Intermediate to advanced computer skills with the ability to adapt to and master new computer programs and processes.
• Experience with Adobe, BC Online, and MS Office 365.
• Experience with ALF, Appara, Asana, Doxsera, and LEAP is an asset.
• Experience with estate administration & estate litigation is an asset.
• Related post‑secondary education is an asset, i.e. Legal Administrative Assistant Certificate or Diploma.

• Respond to phone/email inquiries from potential new clients.
• Provide support for client intake process, including gathering required information for file opening.
• Prepare and send retainer letters and cover letters.
• Bill and invoice client matters.
• Prepare documents in connection with in corporations, simple share transactions, company maintenance, reorganizations, amalgamations, and dissolutions.
• Assist with corporate annual maintenance.
• Conduct due diligence searches.

• Respond to phone/email inquiries from potential new clients.
• Overlook any will inquiries that are kept at firm and notify lawyer accordingly.
• Prepare documents required for any will pick up.
• Create initial drafts of personal planning documents and provide to lawyer.
• Witness wills.
• Register wills with Vital Statistics (using BC Online).
• Process Wills Notices as per office protocol.

• Perform general administrative tasks related to the above duties.
• Provide support to the firm’s other practice areas as required; for example, duties in estate administration & estate litigation may be added based on interest, availability of work, and workflow over time.
• Share in providing occasional in‑person reception coverage (i.e. sick day, vacation, etc).

• People‑Centric Culture – Join a firm that values authentic relationships and fosters a genuinely supportive and collaborative environment where everyone’s voice matters.
• Autonomy & Impact – Take ownership of…