Head of Administration Remote

Position: Head of Administration I Remote based)
Role Responsibilities   Own and operate the company’s internal administrative operating system, including SOPs, workflows, playbooks, and governance standards
Design, document, and continuously improve company-wide administrative processes with strong adoption and compliance
Serve as the single source of truth for company files, documentation, and knowledge management systems
Own and maintain the company wiki/knowledge base, ensuring content is structured, searchable, current, and consistently governed
Design and operate company-wide user access governance, including joiner/mover/leaver workflows, access reviews, and least-privilege standards
Create and manage Google Workspace governance, including onboarding/offboarding workflows, shared drive ownership, and license audits
Administer and govern the company’s tech stack inventory, ownership, renewals, and access continuity
Ensure administrative data backup practices and continuity coverage across critical systems
Own and maintain the corporate data room, keeping legal, insurance, and corporate records audit-ready
Coordinate corporate insurance administration and benefits processes for Canada/North America employees
Administer Canada employee documentation, including contracts, amendments, secure recordkeeping, and performance review logistics
Maintain org charts and internal directories to support leadership visibility and access governance
Research and track relevant grants and government programs, coordinating documentation and submissions with internal owners
Partner cross-functionally with leadership, legal, finance, IT, and external advisors to keep operations tight and scalable
Requirements   5+ years of experience in Administration, Business Operations, or a process-heavy operations role
Proven experience building and owning SOPs, workflows, playbooks, and governance systems
Hands-on experience administering or governing Google Workspace
Strong experience managing confidential corporate and employee documentation
Excellent written communication skills with strong attention to structure, clarity, and detail
Highly organized, systems-minded, and comfortable creating order from ambiguity
Ability to work independently with strong ownership, follow-through, and accountability
Access to a reliable desktop or laptop computer.
Salary Range:  60,000 to 80,000 CAD (Annually).
Application Process  Please submit your video resume (2–3 minutes maximum) introducing yourself, along with your CV, to
Only shortlisted candidates will be contacted for the interview process.

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