Project Support Specialist

At Fluor, we are proud to design and build projects and careers. We are committed to fostering a welcoming and collaborative work environment that encourages big-picture thinking, brings out the best in our employees, and helps us develop innovative solutions that contribute to building a better world together. If this sounds like a culture you would like to work in, you’re invited to apply for this role.

The duty of the Project Support Specialist is to work in direct correlation with all team members including but not limited to the Site Operations Manager, Site Construction Manager, construction managers, client, trade partners, site functional leads, Fluor home-office functional groups & account leadership to help support all construction projects at the Procter & Gamble (P&G) site and business line strategy and initiatives at other P&G plants as needed.

This position reports directly to the Account Operations Manager. This position requires someone who is goal oriented, communicates effectively, has excellent organizational skills, attention to detail, the ability to function well in a fast-paced environment, proficient in Microsoft Office programs, and possesses problem-solving skills.

• Process incoming Requests for Approval - quotes

• Approve electronic RFA's

• Handle misc. incoming email requests from various account/site / contractors

• Maintain digital document retention of all applicable documents associated to sourcing of sub-contractor co/po’s.

• Work with operations staff/Fluor procurement for sub-contractor rates / equipment charges as approved – associated to Fluor po’s/co’s.

• Adhere to Fluor/site security policies, Fluor audit policies, and to Fluor/Account standards and procedures.

• Ensure compliance with all sourcing requirements associated to po/co requests – commitment requests.

• Support Fluor Op’s team through bid process per compliant bid procedures

• Follow up w/ contractors on final lien requests

• Support digital retention of material receivers at self-perform locations

• Maintain working knowledge of Fluor’s Business Operating Strategy and their proprietary programs / tools that are used to support it. Maintain a strong working relationship with the program development team. This includes staying informed and knowledgeable on the latest updates. Provide user feedback on effectiveness / ease of use on current tools supporting project teams. Prepare / lead training sessions for employees and trade partners, prepare communications for distribution that will keep current users notified of the newest updates within the programs

• Support account leadership in business line strategy & initiatives upon request

• Support account leadership team in on-going creation/maintenance of procedures, training and other applicable content

• Maintain administration of the construction organizations SharePoint environments and security profiles granted to users

• Support Site Audits – CSPA / KEA / CCIP

• Support maintenance of site procedure manuals

• Maintain site process maps

• Work with site teams to keep construction logistics maps up to date (as applicable)

• Support data upload / collection requests from construction management staff

• Prepare & distribute weekly/ biweekly / monthly project reports as applicable

• Ability to prioritize and complete tasks based on urgency

• Perform other duties as assigned by the company

• A combination of education and directly related experience equal to four (4) years. Some locations may have additional or different qualifications in order to comply with local requirements
• Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors
• Job related technical knowledge necessary to complete the job
• Ability to attend to detail and work in a time-conscious and time-effective manner

• Two (2) years of experience working as a member of a high-performance team that has demonstrated abilities as a strong team player
• Ability to meet deadlines and manage budgets
• Excellent interpersonal communication skills
• Strong reading, writing, and arithmetic skills
• Ability…