AI Automation Specialist - Remote

Job Title: AI Automation Specialist / Administrator
Location: 100% Remote (United States only)
Job Type: Full-time
Salary: 55,000 to 70,000 USD base, depending on experience
Benefits: Full benefits package

We are partnering with a small, fully remote professional services firm to hire their first AI Automation Specialist / Administrator. This is a hands‑on role for someone who enjoys exploring AI tools, building practical automations, and helping non-technical team members use these tools in their everyday work.

You will work closely with leadership to select AI tools, build and maintain workflows, and create clear prompts and guides that make work faster, easier, and more efficient.

• Build and maintain AI-driven workflows and automations for internal business use
• Use no-code and low-code tools to create reliable, repeatable processes
• Test, monitor, and improve automations for accuracy and efficiency
• Partner with team members to identify tasks and processes that can be automated
• Stay current on AI tools and trends; recommend the best options for the team’s needs
• Create simple instructions, prompts, and short how-to videos for internal users
• Maintain a library of prompts, templates, and process documentation
• Support and troubleshoot AI tools so they remain effective and up to date

• Fully remote, virtual team environment
• Microsoft-based stack (e.g., Office 365, Teams)
• Communication via Slack, Teams, video calls, and phone
• AI and automation tools may include OpenAI-based agents, ChatGPT workflows, , Zapier, or similar platforms

• Experience using AI tools to support business workflows (e.g., ChatGPT, OpenAI-based agents, agentic tools, etc.)
• Experience with no-code or low-code automation tools (e.g., , Zapier, or similar)
• Ability to quickly learn new tools and apply them to real business problems
• Strong problem-solving skills and comfort working independently in a remote setting
• Clear written and verbal communication skills
• Ability to document workflows in simple, easy-to-follow language
• General understanding of APIs or integrations is a plus
• Experience in a small company, startup, consulting, or operations role is a plus

• Self‑motivated and proactive
• Fast learner who enjoys experimenting with new tools
• Comfortable working remotely with a distributed team
• Organized, process‑minded, and detail‑oriented
• Must be currently based in the United States
• Must be legally authorized to work in the United States