Administrative Specialist Confidential - Human Resources Division

If another position becomes available within five months of this recruitment’s closing date, the applicant pool from this posting may be used to fill additional vacancies.

When you come to work for New Jersey Judiciary you will join an 8,500‑member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in the lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court.

Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.

The salary range for this position is $59,661.54 to $96,767.80 for Schedule A, and $59,661.54 to $91,929.42 for Schedule

B. For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater. Judiciary employees hired prior to June 3, 2014, are considered Schedule A.

Newly hired individuals, and Judiciary employees hired on or after June 3, 2014, are considered Schedule B.

The Judiciary offers a strong opportunity for growth.

The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high‑speed home internet access.

Submission of a cover letter is preferred but not required. Regular and predictable physical presence at the worksite is an essential function of this position.

• Cross‑train HR staff; provide recommendations to HR manager and supervisor; interpret union contracts, Judiciary policies and procedures, and communicate this information to employees, customers and other team members.
• Participate in HR weekly staff meetings.
• Conduct new employee orientation sessions.
• Assist the division by facilitating the recruitment process through Neo Gov for designated recruitment, including creating job postings, qualifying resumes and scheduling interviews.
• Ensure all recruitment tasks are monitored and performed timely and efficiently.
• Assist with benefits and leave‑related matters, including conducting benefit orientations, handling leave request meetings with employees; reviewing and making recommendations on FMLA/FLA, donated leave requests, and workers’ compensation claims.
• Process benefit pre‑payments for employees on a leave absence.
• Authorize FMLA and leave requests in eCATS and process PMIS transactions for leaves.
• Process and monitor all employee relations matters.
• Schedule discipline hearings and prepare discovery information for management and the Hearing Officer.
• Process regular and supplemental payroll on a weekly basis, track employee timesheets in eCATS, generate timesheet reports in Business Objects, communicate with management, Judges, and staff who are not in compliance with deadlines; calculate and review the salary increase spreadsheets; and prepare and process all PMIS and JHRIS transactions.
• Perform other related duties as required.

Graduation from an accredited college or university with a Bachelor’s Degree.

Three years of professional experience in payroll processing, benefits administration, salary administration, classification, labor/employee relations, training, selection/recruitment and/or Equal Employment Opportunity/Affirmative Action.

Applicants who do not possess the required education may substitute additional paraprofessional and/or professional…