Human Resources Specialist

HR Specialist (Distribution Centre) – 18 month contract

Mohawk Medbuy Corporation (MMC) is a national, not-for-profit, shared services organization that supports hundreds of health care providers across Canada, as well as child welfare agencies and other public sector organizations. MMC provides value-driven contracting and procurement solutions for medical/surgical supplies, pharmaceutical products, local sourcing, capital (equipment, FF&E and redevelopment) and nutrition solutions. Other services include data analytics, in-hospital support, warehousing/logistics, technology, procure-to-pay, and accounts payable.

With an emerging focus on sustainability and reconciliation with Indigenous Peoples, MMC is actively supporting the creation of a resilient value chain that incorporates environmental, social and governance best practices. Based in Burlington, ON, the organization also has offices in Toronto, Thunder Bay, Kingston, Brantford, London and Chatham, and a distribution centre in Oakville.

We are currently recruiting for a full-time HR Specialist to support our Human Resources team, in our Distribution Centre in Oakville. This is a fixed term contract for 18 months.

• Act as a main point of contact for employees for HR inquiries, issues or questions.
• Respond in a timely and accurate manner to routine requests for information and direction about all employment programs – policy interpretation, time and attendance, recruitment, etc.
• Coordinate and facilitate the new employee orientation program on a weekly basis and ensure new hires have positive employee experience.
• Confirm start date logistics, gather new hire paperwork, and coordinate with HR team and hiring manager for smooth transition to active duty.
• Prepare and communicate company announcements
• Assist HR leads in advertising employment opportunities, pre-screening resumes, conducting phone screens, interviewing and handling end-to-end recruitment of assigned roles.
• Develop creative recruiting tactics to attract top talent
• Ensure employee attestation of various Human Resources policies and trainings
• Track and follow up on contract, SIN/work permit expiries.
• Participate in quality activities and continuous improvement initiatives.
• Support HR Leads by running HRIS reports, creating and analyzing HR metrics
• Track and file all employee-related documents i.e., Performance Warnings, Reviews, Policy Signoffs, etc.
• Assist in the preparation of documents, such as preparation of letters i.e. employment verification, employment offers and transfer/promotion.
• Work closely with the Information Technology team to deploy and recover assets for new hires, employees on leave and departures
• Partner with the HR Lead to off board employees including organizational announcements, arranging exit interviews, communication to payroll etc.
• Manage centralized Human Resources inbox for designated groups within established service-level agreement
• Review currency of published HR policies on company intranet and update as required.

• Post-secondary diploma/degree in Human Resources
• 1-3 years’ experience working in an HR Specialist role
• Experience in a Distribution Centre environment
• Knowledge of MS Office products with advanced Excel skills
• Knowledge of Human Resources Information Systems (HRIS)
• Excellent written and verbal communication skills
• Keen attention to detail
• Strong organizational, time management and prioritization skills
• Proven ability to take initiative and utilize good judgment
• Demonstrated ability to build relationships and work collaboratively within an HR environment

• Employee Relations experience
• Health and Safety related experience. A Health and Safety Certification is an asset
• Experience navigating Ceridian’s Dayforce is an asset

• Ability to travel to Mohawk Medbuy offices if required.

As a condition of employment, you are required to submit proof of full COVID-19 vaccination to Human Resources.

MMC is a Healthcare of Ontario Pension Plan (HOOPP) employer offering a comprehensive benefits package and flexible remote work options. The targeted hiring range of this role is $62,096 - $72,778 dependent on experience. This job posting is for an existing vacancy.

Qualified candidates with a desire to join our innovative team are invited to submit their application in Dayforce. Mohawk Medbuy does not use artificial intelligence to screen, assess or select applicants.

We thank all applicants for their interest; however, only those selected for an interview will be contacted. If contacted for an interview, please inform us should any accommodation be required. Mohawk Medbuy is committed to providing accessible employment practices that comply with the Accessibility for Ontarians with Disabilities Act (AODA).