Payroll Lead

Black Diamond Group owns and operates a portfolio of businesses specializing in modular buildings and remote and temporary workforce housing solutions, along with a digital marketplace for business‑to‑business crew travel management. We create value by providing differentiated solutions. We believe each customer and each project is unique and that we can tailor a combination of products and services that deliver an enhanced outcome.

Our Way is to Create a Better Way – this is our challenge, our call to action, our why!

We believe that a clear strategic vision, with measurable objectives, along with disciplined accountability and data‑based decision‑making leads to successful outcomes. When we couple this approach with our values‑driven, collaborative, safety conscious culture, we achieve top decile performance, deliver results, and have fun while doing it!

We offer careers, not jobs, and we strive for an environment where the best people come to work and feel rewarded for their contributions. We are a team of the best and the brightest in industry, and since our inception, we have led with a people‑first approach. We give our employees ample opportunity to pursue their interests and passions and support them as their careers progress.

Black Diamond Group’s Compensation, Payroll, & HRIS department has a full‑time position for Payroll Lead.

This role is hybrid - in‑office with 20% flexibility to work from home.

The Payroll Lead assumes responsibility for end‑to‑end payroll function across Canada (multiple provinces), the United States (multiple states), and Australia. This role is responsible for ensuring accurate, compliant, and timely payroll processing while driving process standardization, documentation, and continuous improvement.

Reporting to the Manager Compensation, Payroll and HRIS, the Payroll Lead provides functional oversight to two Payroll team members, acts as an operational back‑up for all payroll jurisdictions, and maintains primary responsibility for processing and oversight of the Australia payrolls. The role partners closely with Finance, HR, and external service providers to ensure payroll operations are aligned with organizational objectives, regulatory requirements, and internal controls.

• Oversee the accurate and timely processing of multi‑country payroll (Canada, U.S., Australia).
• Serve as primary processor and subject matter expert for Australia payroll, ensuring compliance with all federal and state requirements.
• Provide hands‑on operational back‑up for Payroll Analysts across all jurisdictions to ensure business continuity.
• Ensure compliance with federal, provincial/state, and local payroll legislation and tax requirements.
• Review and approve payroll transactions including earnings, deductions, bonuses, commissions, equity transactions, and terminations.
• Oversee year‑end activities including T4s, RL‑1s, W‑2s, 1099s, Australian payment summaries, and related reconciliations.
• Maintain strong internal controls and audit readiness.

• Lead the documentation, standardization, and continuous improvement of payroll processes across jurisdictions.
• Develop and maintain comprehensive payroll procedures, controls, and process maps.
• Identify opportunities to streamline workflows and enhance operational efficiency.
• Establish service level standards and monitor payroll performance metrics.

• Serve as payroll systems subject matter expert, with preference for experience in ADP (Workforce Now, Streamline or equivalent platforms).
• Partner with HR and IT teams to ensure accurate integration between payroll, HRIS, time and attendance, and finance systems.
• Lead system enhancements, upgrades, and testing activities.
• Support automation initiatives and reporting improvements.

• Partner closely with Finance on payroll accounting, general ledger (GL) mapping, reconciliations, accruals, and month‑end close activities.
• Ensure accurate payroll journal entries and GL account reconciliations.
• Support internal and external audits, providing required documentation and analysis.
• Oversee remittances, statutory…