Human Resources Assistant

NVE is a government contractor, seeking a highly organized and experienced HR Assistant with 4+ years of HR experience to support employees throughout the full employment lifecycle from offer coordination through offboarding. This role is critical to maintain compliance, supporting union and non-union employees, and ensuring a responsive and professional HR function for both domestic and OCONUS personnel. The ideal candidate understands the structure, documentation, and regulatory requirements within a government contracting environment and can work independently.

• Route offer letters for internal review and approval (offer letters are generated by management)
• Send approved offers to candidates and follow up on outstanding documentation
• Initiate and track onboarding for domestic and OCONUS employees
• Process new hires in UKG
• Upload onboarding documentation to Microsoft SharePoint for Accounting

• Maintain and update HR forms within the UKG Library
• Reset UKG passwords and process employee data changes
• Upload and manage employee documentation in HR systems
• Respond to UKG system notifications
• Track, maintain, and file required compliance reports, including:
• EEOC reporting
• VETS-4212 reporting
• ISO training records
• Ensure timely submission and proper recordkeeping of all regulatory and internal compliance documentation

• Conduct exit interviews for domestic employees
• Support new hires throughout onboarding
• Process employment verification requests
• Support union-related administrative matters and maintain documentation in accordance with collective bargaining agreements
• Send company-wide communications via Constant Contact
• Answer and manage calls on the main phone line

• Manage the Udemy training portal
• Track completion of required, compliance, and ISO-related training

• Order office supplies
• Coordinate flowers or care baskets for employee bereavement or illness
• Process employee travel arrangements
• Submit Workers' Compensation claims
• Provide backup support for the OCONUS HR Assistant
• Support additional HR initiatives and special projects assigned

• Minimum 4+ years of progressive HR or HR administrative experience required
• Experience supporting both union and non-union employees
• HRIS experience required; strong experience with UKG and isolved
• Experience with Share Point
• Experience filing compliance and government-required reports
• Solid understanding of HR compliance requirements within a government contracting environment
• Excellent communication and customer service skills
• Strong organizational skills with exceptional attention to detail
• Ability to handle confidential and sensitive information with discretion
• Self-starter who works independently in a remote environment
• Comfortable managing multiple priorities in a fast-paced setting

Job code: EX-758A3290

Job type:
Full-time

Location:

Entry (0-2 yrs)