Human Resources Coordinator

Overview

Job Summary
The HR Coordinator supports all functions of the Human Resources Department, with a primary focus on maintaining the Firm’s HRIS and internal employee reporting functions. The position provides day-to-day operational support across onboarding, payroll coordination, benefits administration, PTO tracking, reporting, and general HR processes.

• Serve as the primary contact for HRIS troubleshooting.
• Manage onboarding and offboarding, including collecting new hire/termination information and updating all required systems (HRIS, E-Verify, internal reports).
• Support payroll by assisting with timecard errors, reviewing hourly entries for accuracy, reporting issues, and entering back-end adjustments (partial pays, bonuses, rate changes).
• Track PTO, process adjustments, approve requests as needed, escalate issues, and update allowances per Firm policy.
• Pull HRIS and vendor reports for audits, RFP data, overtime, EEO-1, CA Pay Data, payroll cycles, census files, COBRA, and other ad hoc reporting needs.
• Maintain organized and compliant employee personnel files.
• Assist HR with Firm events and administrative projects as needed.
• Coordinate and manage the Annual Review process, ensuring accuracy and timely completion.
• Respond to employment verification requests from external organizations.

• Strong attention to detail, excellent organizational skills, and the ability to work independently.
• Ability to handle confidential and sensitive information professionally.
• Strong project management skills with the ability to complete tasks from start to finish.
• Professionalism with excellent communication and problem-solving skills.
• Mastery of Microsoft 365.
• Familiarity with HRIS platforms (ADP specifically) preferred.

• Bachelor’s degree required; coursework in HR or business preferred.
• 0–4 years of administrative experience required;
  Human Resources experience preferred.

• Primarily a desk job requiring regular computer and telephone work.
• Reliable internet access is required for remote work.
• May require lifting or carrying files (10–15 pounds).
• Work may involve reviewing and analyzing significant volumes of information.

Applicants must reside in one of the following states:
Pennsylvania (PA), New Jersey (NJ), or Delaware (DE). Applicants must also be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Kessler, Topaz, Meltzer & Check is committed to equal employment opportunity and providing reasonable accommodations to qualified candidates and employees pursuant to applicable law. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, or any other characteristic protected by federal, state, or local law.

If you require reasonable accommodation as part of the application process, please contact the HR Department.