Recruitment Coordinator - REMOTE - SR

Overview

Responsibilities

• Manage high-volume scheduling across multiple open roles
• Excellent written and verbal English communication

Department: Human Resources

Work Arrangement: Remote

Job Type: Independent Contractor, Full Time

Work Schedule: US Time Zone (candidate expected to be flexible with the client s preference)

Locations: Philippines, LATAM, South Africa, Kenya, and other remote regions with excellent English communication skills

Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years.

Candidates we ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.

Hear why we exist, what we believe in, and who we re building for: WATCH HERE

Why Work with Us?

At Pearl, we re not just another recruiting firm—we connect you with exceptional opportunities to work alongside visionary US and EU founders. Our focus is on placing you in roles where you can grow, be challenged, and build long-term, meaningful careers.

The Recruitment Coordinator supports the recruitment function by ensuring operational accuracy, scheduling efficiency, and a smooth candidate experience across all hiring stages. This role is highly execution-focused—owning interview coordination, ATS hygiene, pipeline tracking, and process documentation so recruiters can focus on sourcing and placements.

You will serve as the operational backbone of recruiting, managing logistics, data integrity, and candidate communications across high-volume pipelines. This role is ideal for detail-oriented operators who thrive in fast-paced environments, enjoy structured workflows, and take pride in keeping recruitment operations running seamlessly.

Your work will directly improve hiring speed, candidate experience, and recruiter efficiency. By maintaining clean systems, proactive scheduling, and accurate data, you’ll reduce friction across the hiring process and give leadership clear visibility into pipeline health. Your operational discipline will enable recruiting teams to scale without sacrificing quality or professionalism.

• Recruitment Coordination & Scheduling — 30%
  • Schedule interviews across multiple time zones and stakeholders
  • Create Zoom meetings and calendar invites with correct links and materials
  • Coordinate availability between candidates, interviewers, and recruiters
  • Manage high-volume scheduling across multiple open roles
  • Handle reschedules, cancellations, and last-minute changes professionally
  • Send confirmations, reminders, and follow-ups to all participants
  • Maintain organized recruiting calendars with accurate details
• Candidate Communication & Pipeline Management — 25%
  • Manage all scheduling-related candidate communications via email
  • Send interview confirmations, introductions, and next-step instructions
  • Track candidate progression across recruitment stages
  • Maintain timely follow-ups to prevent candidate drop-off
  • Ensure consistent, professional candidate experience at every touchpoint
  • Flag stalled candidates or pipeline blockers proactively
  • Support post-interview coordination and feedback collection
• Data Management & Reporting — 20%
  • Maintain high ATS data integrity (Workable, Greenhouse, Lever, or similar)
  • Ensure accurate candidate tagging, stage progression, and notes
  • Update records, documentation, and pipeline statuses consistently
  • Build and maintain recruitment trackers and dashboards
  • Generate weekly and monthly reports on pipeline and scheduling metrics
  • Support ad-hoc reporting for leadership and recruiting teams
  • Enforce consistent data entry standards across the team
• Process Documentation & Improvement — 15%
  • Create and maintain candidate folders and interview documentation
  • Prepare interview packets, scorecards, and role-specific materials
  • Ensure interviewers receive all materials ahead of interviews
  • Document recruiting…