Onboarding Coordinator - GSES

Position Summary

We are seeking a detail-oriented and proactive Contractor Onboarding Coordinator to support our recruiters and contract managers. This pivotal role ensures a smooth, compliant, and timely onboarding experience for external SAP and non-SAP consultants joining our projects. You will act as a key liaison between selected contractors, internal stakeholders, and our contract management and onboarding teams. Your responsibilities will span across collecting contractor information, creating and managing system profiles, and coordinating critical onboarding steps with multiple departments.

• Create and maintain candidate profiles in Success Factors
• Coordinate with selected contractors to collect required personal information for onboarding
• Ensure documentation compliance for all onboarding
• Create and maintain candidate profiles in ATS systems accurately and promptly
• Collaborate with Contract Managers to support the preparation and validation of contracts
• Share onboarding details with relevant internal stakeholders to ensure a smooth onboarding and great candidate experience (e.g. IT, Security, Finance, Resourcing)
• Track onboarding progress and follow up on pending items with contractors and internal teams
• Manage the contracts’ extensions and off-boarding processes
• Act as the primary point of contact to support candidates throughout their journey with Syntax
• Participate in quarterly follow up with contractors about Syntax IT & Security compliance requirements
• Identify roadblocks and improvement opportunities to ensure process efficiency and effectiveness
• Maintain thorough and up-to-date documentation of onboarding activities
• Work closely with the Operations Lead to ensure daily operations are supported

Required:

• 2+ years of experience in an administrative, HR coordination, staffing, or onboarding role (ideally in a project-based or consulting environment)
• Success Factors knowledge as a user to create and maintain SF profiles
• Strong organizational skills and attention to detail
• Excellent communication and follow-up skills (email and verbal)
• Proficiency with MS Office and collaboration tools (e.g., Outlook, Excel, Teams, SharePoint)
• Ability to multitask and prioritize in a fast-paced environment
• Team player, self-confidence and proactive attitude
• English required

Preferred:

Become a part of our success story and work in a company with exciting innovation projects that are causing a stir across the industry. We recently launched one of the world’s most advanced manufacturing facilities based on SAP S/4

HANA Cloud and SAP Digital Manufacturing Cloud for Execution - for Smart Press Shop, a pioneering joint venture between Porsche and forming specialist Schuler.

• Global travel: you can work from abroad from time to time
• Flexible working time models, home office
• Attractive benefits, e.g. company pension scheme or various health offers
• A modern environment in which the "you" is part of it
• Open feedback culture, flat hierarchies and a motivated team
• Individual career planning with continuous training and coaching on the job

You see a personal challenge in this responsible task? Apply now - and become part of the SYNTAX team!