Human Resources Coordinator

Compensation

$25.00 - $30.00 per hour DOE

Non-Exempt

Vista, CA

At Lifeline Community Services the Human Resources Coordinator provides administrative and operational support to the Human Resources department, ensuring accurate HR records, timely processing of personnel actions, and responsive employee service. This role supports compliance with California employment laws and serves as a key point of contact for employees regarding onboarding, benefits enrollment, and HR documentation. The HR Coordinator plays a critical role in maintaining organized, compliant, and employee-centered HR operations.

The incumbent in this position will perform the following duties and responsibilities along with other duties that may be assigned:

• Maintain accurate and confidential employee personnel files in accordance with California recordkeeping requirements
• Process new hire, change, and separation documentation
• Manage I-9 completion, reverification, and audits in compliance with federal requirements
• Track employee acknowledgments, required notices, and policy sign-offs
• Prepare employment verifications and respond to routine HR inquiries

• Coordinate onboarding logistics, including offer packets, new hire paperwork, system access, and orientations
• Ensure timely completion of required forms and trainings
• Support offboarding processes, including exit paperwork, equipment tracking, and benefits notifications
• Assist with exit interview coordination and data collection

• Enter and audit employee data in the HRIS and payroll systems
• Support payroll processing by tracking changes, resolving discrepancies, and coordinating with payroll providers
• Administer timekeeping systems and support employees and supervisors with time entry questions
• Assist with final pay coordination and documentation in compliance with California law

• Support benefits enrollment, changes, and open enrollment processes
• Serve as a point of contact for employees with routine benefits questions
• Coordinate benefits documentation and vendor communications as needed
• Maintain benefits records and eligibility tracking

• Track required trainings, licenses, certifications, and compliance deadlines
• Assist with posting and distribution of required federal, state, and local employment notices
• Support HR audits and reporting requests
• Maintain organized documentation to support compliance and risk management

• Provide administrative support to the Director of Human Resources and HR Generalist
• Assist with recruiting logistics, including interview scheduling and background checks
• Prepare reports, spreadsheets, and HR metrics as requested
• Participate in HR projects and continuous improvement initiatives

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• High school diploma or equivalent required; associate or bachelor’s degree preferred
• Minimum 2-4 years of HR, administrative, or office support experience
• Strong attention to detail and organizational skills
• Ability to handle confidential information with discretion and professionalism
• Proficiency with Microsoft Office and HRIS systems
• Strong written and verbal communication skills

• Familiarity with California employment practices and wage-and-hour requirements
• Experience with HRIS and payroll systems like Dayforce, Paycom, or ADP
• Bilingual (English/Spanish) a plus
• Experience supporting multi-site or program-based organizations

• Accuracy and attention to detail
• Customer Service Orientation
• Time management and prioritization
• Collaboration and teamwork
• Commitment to equity, inclusion, and nonprofit values
• Discretion and Professionalism:
  Ability to handle sensitive and confidential information with the highest level of integrity and professionalism.
• Technical Proficiency:
  Advanced proficiency in Microsoft Office Suite, virtual meeting platforms, HRIS, and payroll software.
• Medical, Dental, Vision, Chiropractic, Acupuncture, and life insurance 403b retirement plan
• PTO: 0-2 years: (15) paid days off, SICK: (6) paid days off, (12) paid holidays
• Employee Assistance Program
• Flexible spending account

This role operates in a professional office environment, with some flexibility for remote work as needed. Occasional travel may be required to attend off-site meetings or events.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25…