Talent & HR Coordinator

About the role

This role is ideal for someone who enjoys recruiting and wants exposure to the broader HR lifecycle. As Talent & HR Coordinator for a Valsoft portfolio, you’ll support end-to-end hiring while coordinating key HR processes that keep teams running smoothly. You’ll work closely with hiring managers, HR, and Finance/Payroll partners across multiple companies, building a strong foundation for future growth into an HR Generalist or HR Business Partner path.

Talent Acquisition

• Coordinate and support the full recruiting process: intake, job postings, sourcing support, screening coordination, interview scheduling, candidate communications, and reference checks.
• Maintain clean, accurate candidate data in the ATS; ensure consistent pipeline hygiene and timely follow-ups.
• Partner with hiring managers to align on role requirements
• Support offer process logistics: approvals, documentation, and onboarding handoff.
• Contribute to employer branding (job ad quality, candidate experience, outreach templates, Linked In postings).

HR Coordination

• Support onboarding and offboarding administration (checklists, equipment requests, account access coordination, documentation, and day-one readiness).
• Maintain HR records and trackers (headcount, starters/leavers, contract status, probation milestones) with strong attention to confidentiality.
• Help coordinate performance-cycle logistics and HR cadence items (probation reviews, annual reviews, policy acknowledgements).
• Assist with employee changes (title/comp updates, transfers, contract updates) and route approvals to the right stakeholders.
• Prepare basic HR reporting for the portfolio (hiring progress, time-to-fill, pipeline metrics, headcount movement).

• Help standardize templates and workflows across portfolio companies while respecting local realities.
• Identify bottlenecks and propose improvements to TA/HR processes.
• Act as a friendly, responsive first point of contact for routine people-process questions, escalating when needed.

Required

• 1–4 years of experience in recruiting coordination, HR coordination, or a similar people-ops role (internships included).
• Strong organization and follow-through; you enjoy making processes run cleanly.
• Excellent written communication (German / English) and a service mindset.
• Comfort handling confidential information with discretion.

Nice to have

• Experience with an ATS and basic HRIS systems (any tools).
• Exposure to multi-country hiring or working with external payroll providers.
• Interest in HR topics beyond hiring (employee relations basics, performance cycles, org structure).
• Languages:
  
  English and German required;
  French a plus.

This is a deliberately broad role designed to expand beyond “just recruiting.” High performers can grow into:

• Talent Acquisition Partner, HR Generalist, or HR Business Partner over time, by taking on more ownership in workforce planning, performance cycles, manager coaching support, and portfolio HR initiatives.

• High learning velocity across multiple businesses and leadership styles.
• Real ownership early and exposure to the full people lifecycle.
• Practical, business-oriented HR experience that prepares you for an HRBP trajectory.