Finance and Operations Coordinator

Job Description
Job Title:
Finance and Operations Coordinator

Reports to: Director of Finance and Payroll Location: Home Office (Potential for Hybrid)
Employment Type: Part-Time, $25-$30 per hour

Position Overview

The Finance and Operations Coordinator is a pivotal role in our growing restaurant organization, responsible for managing day-to-day office operations, financial processes, human resources compliance, and operational systems. This hands-on leader ensures accurate data management across all operational systems while contributing to a positive workplace culture. Additionally, this role is instrumental in supporting new store openings, including assisting in recruiting and on-boarding.

The work week for this role is a non-traditional work week (Thursday - Monday).

Key Responsibilities

Payroll and Office Support (20%)

• Assist managers with timecard verification for all restaurant locations
• Manage tip calculations for payroll and maintain detailed payroll records
• Data entry for weekly payroll runs and maintaining accurate employee records
• Ensure office organization, cleanliness, and responsiveness to inquiries.
• Assist Office Administrator with any projects and special circumstances needed

Accounts Receivable/Accounts Payable Bookkeeping and HR Administration (60%)

• Ensure accurate P&L reporting and collaborate with Director of Finance on financial processes.
• Reconcile accounts, including credit cards and third-party transactions.
• Oversee AR processes, including wholesale invoicing and client follow-ups.
• Process payroll and administer employee benefits, including health insurance and retirement plans.
• Maintain performance review calendars and accurate employee records.
• Maintain updated accounts for CDLE, respond to all inquiries accurately and in a timely manner
• Handle onboarding and offboarding processes, including posting open positions and assisting with recruitment.
• Assist in hiring for new store openings, including screening, recruiting, and onboarding staff.
• Maintain master records of all employee access to systems and company owned assets.

Training and Development (20%)

• Train and onboard new managers on HR, financial, and operational procedures.
• Conduct ongoing training to ensure compliance with HR and Systems Operational standards.

Qualifications

• Associates Degree preferred.
• 2+ years of experience in bookkeeping and HR assistant roles, ideally in the restaurant or hospitality industry.
• Proficiency in operational systems such as Quickbooks, HRIS platforms, and payroll software.
• Strong organizational skills and attention to detail, particularly in managing data accuracy.
• Exceptional verbal and written communication skills. Bilingual (Spanish/English) is a plus but not required.
• Ability to handle sensitive financial and personnel data with 100% confidentiality
• Familiarity with AP/AR processes, HR compliance, and financial reporting.
• Excellent communication and collaboration skills, with the ability to build relationships with vendors, staff, and partners.
• Data Management and Accuracy
• Process Improvement and Efficiency
• Problem-Solving and Decision-Making
• Adaptability and Multitasking
• Strong Communication and Relationship-Building