HR Coordinator

Incisive. Inclusive. Invested. We’re Axinn.

Experienced, tenacious, and always trial-ready, we are committed to understanding complex legal challenges that impact the future of our clients' businesses, globally.

Focusing on antitrust, intellectual property, and high-stakes litigation, our extensive teams in the U.S. possess deep knowledge and client-side experience across a range of sectors, including technology, healthcare, life sciences, and consumer products.

At Axinn, inclusivity is central to who we are. We have a purpose that goes beyond profit, which includes fostering a fair, welcoming workplace and supporting the communities where we live and work. We actively recognize talent and promote opportunities for all team members. By embracing the unique experiences and perspectives of our people, we fuel creativity and deliver results for our clients.

Under the general direction of the Director of HR & Administration, the HR Coordinator is responsible for organising the day-to-day, full lifecycle staff recruiting function for a select group of positions, while managing the HR portion of the onboarding process for all new hires. Also taking direction from the HR Generalist, the Coordinator will ensure that managers are well supported in their search and hiring efforts.

In addition, this person will be responsible for the following:

• Coordinate the Firm’s non-exempt recruitment efforts (job postings, resume review, applicant screening, scheduling interviews, etc…) within the HRIS system
• Manage unsolicited resumes and maintain a database of potential future candidates
• Liaise with hiring managers to develop a thorough understanding of the position being recruited for and to ensure a robust understanding of the work being performed
• Stay informed of hiring trends and innovative recruiting techniques to remain competitive
• Oversee the HR specific onboarding process for all new attorneys & staff
• Process I-9s and other compliance related documentation
• Coordinate with Legal Recruiting & Professional Development on related hiring activities for attorneys
• Create and foster relationships with local institutions (e.g., colleges, universities) and diverse professional organizations to attract and recruit alumni and other prospective candidates

• Accurately enter new hire information into the HRIS system, ensuring timely onboarding and data integrity
• Perform regular audits of HRIS data to ensure accuracy and resolve discrepancies promptly
• Provided necessary and timely employee change updates to Payroll
• Maintain and update employee records

• Other duties as assigned

• Bachelor’s degree in business, human resources, or closely related field required
• 1-3 years of related HR experience required, with a multi-state law firm or professional services organization preferred
• HRIS (e.g. ADP) experience strongly preferred
• Excellent communication skills, both verbal and written
• General knowledge of office equipment and tools
• Strong Microsoft Office skills – Word, Excel, PowerPoint, Outlook and various document management tools
• Ability to build rapport with attorneys and professional staff
• Strong organizational skills with great attention to detail
• Self-starter with high initiative and the ability to work independently but within a team environment
• Demonstrate a high level of discretion and confidentiality as legally appropriate

At Axinn, we offer market competitive wages and generous benefit options to our valued employees. This includes, but is not limited to, the following:

• Competitive starting pay and annual discretionary bonus and raise eligibility
• Generous paid time off benefits (vacation, personal days, holidays, and sick leave)
• Firm paid short and long-term disability, plus life and accident insurance
• 401(k) Profit Sharing Plan and Cash Balance Retirement Plan with generous employer contributions (please ask for further details re: eligibility requirements)
• Comprehensive medical, dental, and vision insurance options
• Flexible spending and health savings accounts (medical plan dependent)
• Firm paid comprehensive Employee Assistance Program (EAP)
• Hybrid remote work schedules are available for most employees (per current policy, in-office presence is required at least 4-days per week and fully remote roles are not available)

This is a full-time, benefits eligible, non-exempt level position. Final rate of pay will be commensurate with the incumbent’s experience, with a targeted hiring range of $33.00 – $38.00 hourly. This position is currently available in our DC and CT office location only.

Axinn is an equal employment opportunity employer and is committed to creating an environment that draws upon the strength of the diversity of its workforce to achieve excellence in the Firm's field and beyond