Payroll Manager

Hershey - Home Office
830 Cherry Dr
Hershey, PA 17033, USA

A strong payroll leader is essential in supporting an organization’s people, compliance, and operational success. We are seeking a Payroll Manager for our family‑owned and operated senior living organization who brings attention to detail, sound judgment, and a high standard of integrity. This role provides end‑to‑end oversight of company‑wide bi‑weekly payroll and time and attendance across multiple locations, ensuring accuracy, regulatory compliance, and reliable payroll operations.

Working collaboratively with Human Resources, Operations, and the Finance team, the Payroll Manager leads a dedicated payroll team, maintains payroll systems and processes, and provides guidance related to compliance with Department of Labor standards in support of our co‑workers and our mission of serving older adults.

Annual salary starts at $75,000-$85,000, based on applicable experience.

• Payroll Operations
  • Provide end‑to‑end oversight of company‑wide bi‑weekly payroll and time and attendance
  • Ensure accurate calculation and timely payment of wages, overtime, bonuses, differentials, and other compensation
  • Oversee payroll payments, pay statements, and year‑end tax documents (W‑2s)
  • Direct off‑cycle payroll processing as needed and resolve payroll discrepancies promptly
• Payroll Taxes, Compliance & Reporting
  • Ensure compliance with all applicable federal, state, and local payroll tax and labor regulations, including providing guidance related to Department of Labor (DOL) standards
  • Oversee timely payment and reconciliation of payroll‑related liabilities, including taxes, benefits, retirement contributions, and garnishments
  • Prepare and manage payroll tax filings, year‑end processing, audits, and regulatory reporting
  • Support compliance reporting and audits, including 401(k), workers’ compensation, PBJ, and unemployment reporting
  • Monitor and implement regulatory changes (IRS, FLSA, ERISA) impacting payroll operations
• Systems & Process Management
  • Maintain payroll system configuration, controls, and reporting structures, including earnings, deductions, taxes, allocations, and GL mapping
  • Lead testing and implementation of payroll system updates, new earnings types, deductions, and calculations
  • Administer system‑processed items such as time‑off accruals, coworker loans, buybacks, taxable fringe benefits, and imputed earnings
  • Serve as the primary contact for payroll system vendors and third‑party integration partners
• Leadership & Partnership
  • Supervise a small payroll team, manage workload, and ensure payroll deadlines are consistently met
  • Provide training, coaching, and ongoing development for payroll team members
  • Partner with Human Resources, Operations, and Finance to ensure accurate payroll data, compliance, and timely issue resolution
  • Serve as a payroll resource for facility office managers and coworkers, providing guidance on payroll policies, deadlines, Department of Labor standards, and fraud prevention
  • Document payroll workflows, procedures, and internal controls, and support special projects and continuous improvement initiatives

• 3–5 years of payroll experience, preferably in a corporate or multi‑location environment
• Experience with payroll tax processing and year‑end reporting (W‑2s)
• Working knowledge of wage and hour regulations and payroll compliance
• Experience with payroll and time and attendance systems; UKG experience a plus
• Supervisory or lead experience preferred
• Proficiency in Excel and payroll‑related reporting
• Strong attention to detail, confidentiality, and problem‑solving skills
• High school diploma required; degree in accounting or business preferred
• CPP certification a plus, not required

• Above standard industry pay and comprehensive benefits including Highmark Blue Shield and employer‑matching 401(k)
• Length of service bonus
• Generous paid time off, including holidays, your birthday, a Personal Day of Meaning, and the opportunity to roll over unused time
• Supplemental life insurance, company‑paid short‑term disability, and optional long‑ and short‑term disability plans

• Family‑owned,…