Payroll Specialist

Overview

Join Xebia as our new Payroll Specialist!

Are you an experienced payroll professional who thrives on accuracy, efficiency, and making processes better every day? At Xebia, we’re looking for a dedicated Payroll Specialist to take ownership of our payroll operations, partner closely with our HR and Finance teams, and ensure our people are paid correctly and on time.

This is a role for someone who enjoys both the detail and the bigger picture, managing the day-to-day payroll process while also identifying ways to make it smoother, smarter, and more future-ready.

As our Payroll Specialist, you will be the primary point of contact for all payroll matters within Xebia Netherlands, covering more than 500 employees (including a number of expats). You will work in a hybrid setup, partly from our Hilversum office and partly from home. Your responsibilities will include:

• Payroll administration – Managing the complete payroll cycle, including changes, checks, tax filings, and pension & insurance contributions.
• Compliance – Ensuring full compliance with current labor laws, tax regulations, and social security requirements, and liaising with external parties such as the Tax Authorities, insurers, and pension funds.
• Employee support – Handling payroll-related queries from employees and processing leave applications for parental and birth leave.
• Reporting & insights – Producing accurate monthly reports for Finance and management, including salary costs, headcount, and budget insights.
• Process improvement – Identifying and implementing process and system improvements in close collaboration with HR and Finance.

You’ll be part of a collaborative HR & Payroll team, reporting to the HR Manager and working alongside HR Officers and HR Business Partners.

• Experience as a Payroll Specialist (or strong motivation to grow into the role with suitable training/education)
• Solid knowledge of AFAS and the ability to manage payroll processes independently
• Up-to-date knowledge of Dutch payroll legislation
• Excellent communication skills in both Dutch and English
• Eye for detail, high reliability, and strong organizational skills
• Proactive mindset and willingness to share expertise with colleagues

At Xebia, you’ll work in an innovative and people-focused environment where your expertise is truly valued. You’ll have the space to grow, improve, and make a meaningful impact—on your team, on our processes, and across the organization.

At Xebia, you will join an innovative, people-focused, and knowledge-driven organization. We offer:

• A competitive salary and attractive secondary benefits (pension, bonus scheme, travel allowance, home working facilities)
• Hybrid working (min. 3 days a week in the Hilversum office)
• The role is available for 32 to 40 hours per week, depending on your preference.
• Opportunities for personal development, including training in AFAS and relevant certifications
• A culture where growth, knowledge sharing, fun, and cutting-edge technology come together

Ready to take the next step?

Apply now and help us build a future-proof payroll at Xebia!