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Data Entry

HR​/Admin Assistant

Remote / Online - Candidates ideally in
Pretoria, 0002, South Africa
Listing for: Sabrina Li
Remote/Work from Home position
Listed on 2025-11-24
Job specializations:
  • HR/Recruitment
  • Administrative/Clerical
    Data Entry
Job Description & How to Apply Below

Why Should You Become a Part of Our Team? Join Our Team & Enjoy Great Benefits:

  • Competitive salaries and performance bonuses
  • Special birthday treats to celebrate you
  • Flexible remote work options to support productivity and work-life balance
  • Pacific Time operating hours with flexible schedule accommodations
Exciting Opportunity in South Africa:
  • New position available in our South Africa team
  • We value your unique skills and eagerly anticipate your contributions
  • Our culture emphasizes empowerment, trust, and collaborative success
Comprehensive Training & Growth:
  • Training provided to ensure you have the necessary skills for your role
  • Ideal environment for self-starters with ample opportunities for growth
  • If you're a skilled, independent professional looking for a dynamic role, this position is made for you!
Role

Summary:

We are seeking a highly organized and tech-savvy HR/Admin Assistant to provide essential support to our Human Resources and Operations teams within a fast-paced, fully remote legal environment. The ideal candidate brings hands‑on experience with project management tools (such as ), HRIS and payroll systems, AI‑powered platforms, and has a strong grasp of creating clear, engaging learning and development content. You will play a pivotal role in streamlining workflows, supporting all stages of the employee lifecycle, drafting and maintaining internal documentation and training materials, and leveraging technology to enhance overall operational efficiency.

This position is perfect for a proactive professional who enjoys balancing structure and innovation while contributing to the growth and scalability of people operations.

Key Responsibilities:

Administrative & Scheduling Support
  • Manage calendars, coordinate meetings, and maintain internal documentation across shared drives.
  • Track task deadlines and coordinate with internal teams to ensure timely follow-through on assignments and requests.
  • Organize digital files and maintain recordkeeping protocols to support accuracy and accessibility.
    • HR Process & Records Management
  • Support the onboarding and offboarding process by maintaining checklists, tracking forms, and ensuring timely updates to internal systems.
  • Assist with monitoring timesheet submissions, leave requests, and staff availability tracking.
  • Maintain employee records and directories to support compliance and organizational clarity.
  • Generate regular reports on HR metrics, such as turnover rates, absenteeism, and recruitment pipeline status.
    • Technology & Workflow Coordination
  • Build and manage  boards to track department workflows, project timelines, and onboarding schedules.
  • Input and manage HR data in systems such as Rippling or Sage, ensuring accuracy and confidentiality.
  • Use Google Workspace, Gmail, and communication tools like Dialpad and WeChat to streamline coordination across departments.
    • AI-Driven Communication & Process Optimization
  • Use tools like ChatGPT to draft SOPs, internal messages, and learning content for training initiatives.
  • Identify opportunities to automate recurring tasks and enhance administrative efficiency through AI or low-code tools.
  • Assist with the creation and formatting of internal HR guides, job aids, and other development materials.
    • Professional Correspondence & Stakeholder Support
  • Act as a liaison between the firm and external stakeholders, delivering clear, professional, and timely communication to enhance relationships, foster trust, and encourage potential client connections.
    • Qualifications:
    • Bachelor's degree in Human Resources, Business Administration, Communications, or a related field is required.
    • 24 years of experience in administrative, HR, or operations support roles, preferably in a professional services environment.
    • Proven experience using project management software (e.g., ), HRIS platforms (e.g., Bamboo

      HR, Sage), and payroll systems.
    • Familiarity with AI tools (e.g., ChatGPT) and a demonstrated ability to apply them for task management, writing, or automation.
    • Experience in drafting and editing learning and development content, SOPs, or onboarding guides.
    • Prior experience serving as a communication liaison for a business or department, regularly interacting with internal…
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