Clinical Trial Assistant

Clinical Trial Assistant

Hybrid - ~2 days in office

The Clinical Trial Assistant (CTA) provides operational and administrative support to the clinical operations and quality assurance team to ensure the efficient conduct of clinical trials in compliance with Good Clinical Practice (GCP), regulatory requirements, and company Standard Operating Procedures (SOPs). The CTA assists in the coordination, documentation, and tracking of clinical trial activities across multiple studies. If you are keen to join a patient centric, high-growth company, then read on and apply today!

• Provide administrative and operational support to Clinical Trial Managers, the wider Clinical Study team and the Quality Assurance team.
• Assist with the preparation, maintenance, and organization of Study SharePoint and electronic TMF (eTMF).
• Track and maintain essential clinical trial documentation.
• Support site start-up activities, including preparation of regulatory document packages.
• Assist in the preparation and distribution of study-related materials and correspondence.
• Maintain study trackers, logs, and clinical trial databases.
• Coordinate meetings, prepare agendas, and record meeting minutes for study team meetings.
• Assist with investigator meeting logistics and study-related training events.
• Track study progress and follow up with internal teams and external partners (e.g., CROs, sites).
• Support safety reporting documentation and submission tracking as required.
• Assist with vendor management documentation and communication.
• Ensure all clinical documentation complies with regulatory and company requirements.

Essential Pharma is a global pharmaceutical company working to make a difference for patients in niche populations.

Everything at Essential Pharma is driven by the fact that every patient matters. We are focussed on developing and delivering medicines for patients in small, underserved or rare disease populations. Our team of 70+ people has an entrepreneurial spirit, challenging convention and working creatively to deliver results. Our headquarters are in Surrey, UK, and we have offices in Malta, France, Spain and Switzerland.

We are an international business, with a growing product portfolio that reaches patients in approximately 70 countries. We cover multiple therapy areas with a particular focus on rare disease, CNS, ophthalmology and gastroenterology. Our first development-stage asset is an anti-GD2 antibody for the treatment of high-risk neuroblastoma. We have a proven track record of acquiring, investing in and commercialising treatments.

Qualifications

• Bachelor’s degree in Life Sciences, Pharmacy, Nursing, Public Health, or a related field.

Experience

• Minimum 1-2 years of experience in clinical research, pharmaceutical, or biotech environment. Placements at Pharmaceutical Companies/CROs are acceptable.
• Experience in clinical trial administration or clinical research coordination is preferred.

Core Competencies

• Understanding of Good Clinical Practice (ICH-GCP) guidelines.
• Strong organizational and document management skills.
• Excellent attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks and priorities.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience with eTMF systems is essential, CTMS, or document management systems is desired.
• Ability to work collaboratively in cross-functional teams.

• Competitive salary
• We understand that productivity requires balance, so we offer office-based contracts and allow flexibility on locations of work when required and appropriate. This can be different for each department so please have that conversation at interview
• £150 towards your home office
• Healthcare
• Pension – you contribute 5% and we offer 5%.
• Life Insurance – lump sum (tax free) death benefit of 4 x basic salary.
• Enhanced family leave
• Enhanced sick pay
• 25 days annual leave
• Discretionary annual performance bonus

• At Essential Pharma, every colleague matters: we want every member of the team to thrive and grow during their time with us
• Right from the interview stage, we encourage candidates to ask us questions, voice opinions and be curious
• This is a dynamic, fast-paced working environment. We expect individuals to be responsible and accountable, while understanding the importance of collaborating with colleagues to fuel success
• We pride ourselves on our inclusive culture, based on the belief that everyone brings unique strengths and perspectives
• We have an unwavering dedication to employee growth and development