Project Coordinator

Overview

Role

Summary:

You will oversee a range of administrative, coordination and scientific tasks related to client projects, as well as contribute to company and team initiatives.

• Formatting, consistency and general quality control review of scientific documents, including reports, slide sets, manuscripts, abstracts and posters
• Assisting Project Managers with client and healthcare professional communication on multi-component projects, as well as the production of progress reports and summaries that enhance customer service
• Coordinating logistics and providing project support for both in-person and virtual events and meetings (e.g., congresses, symposiums and advisory boards)
• Day-to-day co-ordination of the project team and monitoring of project timelines, in collaboration with the project manager
• Scheduling meetings, recording minutes and coordinating their distribution
• Assisting the team with the development of planning tools to optimise productivity and cross-collaboration
• Supporting the accurate referencing of scientific materials, including preparing reference packs
• Screening records for relevance to research questions and extracting data from relevant publications
• Liaising with the Creative team on the development of figures and other visuals to be included in reports
• Supporting the development of client proposals and tracking those sent and responded to
• Management of project compliance, including completing compliance training, preparation of project compliance documentation, liaising with client compliance teams and acting as the internal point of contact for compliance-related queries
• Liaising with external suppliers (translation agencies, digital and marketing agencies, and other consultancies) to ensure smooth delivery of projects
• Taking ownership of tasks in our project management system to support budgeting and invoicing
• Helping Analysts and Medical Writers translate project methods and results into engaging reports and slide sets
• Reformatting of scientific documents to adhere to client requirements and/or submission guidelines
• Keeping internal resources up to date and informing teams of the latest relevant information and industry guidelines
• Organising monthly team meetings and other internal activities

We offer flexible working arrangements that allow colleagues who have passed probation to work from home for up to half of the time, measured across a 2-week rolling period. During the probationary period (normally the first 6 months), you may work from home for 1 day per week.

Analysts and Medical Writers conduct detailed analyses of scientific data to create materials for clients. Project Coordinators provide project management and administrative support to enable timely delivery of high-quality work and improve internal processes.

A Day in the Life of a Project Coordinator:
To learn more, please visit the Costello Medical Careers page.

Essential requirements for the role include:

• A degree level or equivalent qualification in a scientific discipline (minimum 2.1 or equivalent). Postgraduate qualifications are an advantage but not essential. Areas include Biology, Chemistry, Pharmacy, Biomedical Sciences, Global Health, Epidemiology, Biochemistry, Medicine
• Attention to detail and excellent written English
• Effective verbal communication skills and ability to tailor communication to diverse audiences
• Self-motivation, enthusiasm for healthcare, and willingness to learn
• Excellent organisational skills and ability to manage multiple tasks and deadlines
• Capability to work independently and manage time effectively
• Self-awareness, ownership of work and career development
• Commitment to delivering excellent customer service
• Collaborative working across project teams
• Proactive, positive attitude and creativity to improve services
• Integrity and transparency in interactions
• Good knowledge of Microsoft Office

Joining Costello Medical from Academia:
We welcome applicants from academia transitioning to industry, with training and mentorship provided. See our Careers pages for more…