Medical Staffing eRostering​/Rota Co ordinator; Band 5

Job Overview

Medical Staffing eRostering / Rota Co‑ordinator – Band 5

As a Medical Staffing eRostering / Rota Co‑ordinator you will support the operational teams to deliver a comprehensive, high‑quality service in junior doctor rota coordination, ensuring minimum staffing is maintained at all times. You will also secure and book bank and agency doctors at the appropriate rates.

The post holder will support clinical team roll‑outs, successfully implementing the full functionality of the eRostering system including self‑service, roster creation, roster administration, roster analysis/ approval, time and attendance, management dashboards, bank module and validating rosters for payroll.

• Carry out tasks relating to the resourcing of Medical Staff for a designated specialty.
• Ensure an efficient process is followed to run an effective Medical Service 24/7.
• Minimise spend on locums whilst ensuring safe staffing.
• Provide efficient and high‑quality rostering data administration service supporting the use and maintenance of electronic rostering throughout the trust including integration with the temporary staffing system.
• Deliver staff training and act as first‑level contact for enquiries from end‑users.

Monday to Friday.

We are a national centre for telemedicine and have introduced telehealth to the UK offender healthcare sector, providing service to patients in their care homes. Community matters to us, and we are supported by 400 dedicated volunteers. We have strong links with Bradford University, Craven College and Leeds City College to inspire the workforce of the future.

We want to attract staff who embrace our ‘Right Care’ behaviours of compassion, a commitment to quality of care and working together for patients – we want to make these part of our DNA.

This position is not currently eligible for a certificate of sponsorship in line with Home Office guidance. If you hold a different type of visa allowing you to work in the UK, we would welcome an application. If your visa expires or changes status during your employment, the Trust will review your employment, which may result in termination to comply with immigration legislation.

• Degree level education (IT, analytics, HR or equivalent experience).
• Experience managing rota’s.
• Experience implementing eRostering, or working with eRostering platforms providing an e‑rostering service.
• Roster building experience.

• Experience working in different parts of the healthcare system.
• Training qualification/experience.
• Experience with other workforce systems such as ESR and payroll.
• Knowledge of WTD & Junior Doctor Contracts.
• Experience with a self‑rostering system.
• Experience with Health Roster Allocate systems.

• Excellent interpersonal and communication skills.
• Ability to learn new software systems.
• Ability to support all levels of staff before, during and after an IT implementation.
• Ability to investigate, analyse and diagnose complex information and information system issues.
• Ability to work to project timescales.
• Work to a high standard of data quality.
• Work with low levels of supervision and high levels of initiative.
• Ability to interpret complex information.
• Conversant in IT software systems e.g. Microsoft Office including Excel, Word and PowerPoint.

• Experience of medical rota coordination.
• Experience working with senior clinicians in decision making.
• Proven use of databases for data collation, retention and extraction.
• Experience managing anaesthetics rota coordination rostering systems.
• Familiarity with hospital systems and data collection processes.