Program Assistant

Overview

Applications to be submitted by February 19, 2026.

Compensation Grade: P14

Compensation Details: Minimum: $53,357.00 - Maximum: $53,357.00 Annually. Positions with a designated work location in New York City, Nassau, Rockland, Suffolk, or Westchester Counties will receive a $4,000 annual downstate adjustment (pro-rated for part-time positions).

OC) WADS - Wadsworth Center

Responsibilities

• The Program Assistant will assist with routine, day-to-day activities and during emergency preparedness and response activities. This includes providing program and administrative support to Division of Infectious Disease Principal Investigator staff by triaging phone calls following all protocols and independently responding to inquiries; monitoring shared email inboxes and calendars; procuring and documenting supplies/equipment purchases; assisting in the coordination or facilitation of personnel transactions;
  
  assisting with subcontract development, and other appropriate related duties, as assigned.
• This position will be part of a dynamic team serving the Wadsworth Center's mission in the New York State Department of Health's efforts to protect and promote the health of New York's citizens. Come be a part of Science in the Pursuit of Health!

Minimum Qualifications

• Bachelor's degree in a related field; OR an Associate's degree in a related field and two years of general office, secretarial, or administrative experience; OR four years of such experience.

Preferred Qualifications

• Bachelor's degree in a related field and one year of relevant experience, or associate's degree in a related field and three years of relevant experience, or five years of relevant experience.
• Experience using shared inboxes and calendars in Outlook or other similar email systems.
• Computer skills in Word, Excel and Power Point for development of reports and presentations.
• Experience purchasing and maintaining financial records.
• Experience in the coordination or facilitation of personnel transactions.

Conditions of Employment

• Grant funded position. Compliance with funding requirements such as time and effort reporting, grant deliverables, and contract deliverables, is required.
• Valid and unrestricted authorization to work in the U.S. is required. Visa sponsorship is not available for this position.
• The selected candidate must reside within a reasonable commuting distance of the official work location specified in the job posting and must also be located in or willing to relocate to one of the following states:
  New York, New Jersey, Connecticut, Vermont, or Massachusetts, prior to hire.
• This position is eligible for a hybrid work schedule, with a combination of onsite and remote work.

HRI participates in the E-Verify Program.

Affirmative Action/Equal Opportunity Employer/Qualified Individuals with Disabilities/Protected Veterans

www.health research.org

Join us in our mission to make a difference in public health and advance scientific research! At Health Research, Inc. (HRI), your work will contribute to meaningful change and innovation in the communities we serve. HRI plays a crucial role in advancing the strategic goals of the New York State Department of Health (DOH), Roswell Park Comprehensive Cancer Center (RPCCC), and other health-related entities.

HRI offers a robust, comprehensive benefits package to eligible employees, including:

• Health, dental and vision insurance - Several comprehensive health insurance plans to choose from;
• Flexible benefit accounts - Medical, dependent care, adoption assistance, parking and transit;
• Generous paid time off - Paid federal and state holidays, paid sick, vacation and personal leave;
• Tuition support - Assistance for individuals pursuing educational or training opportunities;
• Retirement Benefits - Participation in the New York State and Local Retirement System with optional enrollment in the New York State Deferred Compensation Plan; postretirement Health Benefits Plan for qualified retirees.
• Employee Assistance Program - Educational and wellness programs, training, and 24/7 confidential services.
• And so much more!

Work arrangements vary by position. Some roles require full onsite presence; others allow a hybrid schedule. Managers determine telecommuting expectations based on operational needs. If designated as hybrid, time will be split between remote and onsite work. Regardless of status, all employees must live within a reasonable commuting distance of their official work location and reside in one of the following states:
New York, New Jersey, Connecticut, Massachusetts, or Vermont.