Program Manager-Son

Program Manager – SON

The University of Alabama at Birmingham (UAB) seeks a Program Manager – SON to work under general supervision. The Program Manager (PM) supports the Project Director and orchestrates day‑to‑day operations for the UAB Rural Maternity and Obstetrics Management Strategies (R‑MOMS) program. The PM coordinates multi‑partner activities across the Alabama Department of Public Health (ADPH) districts; manages governance processes and meeting cadences;

advances partner onboarding and agreements (MOUs/DSAs); supports deployment of maternal health services and leads data and reporting workflows. Responsibilities include logistics, budgeting support and reconciliation, procurement, materials development, communications, and compliance (HIPAA/IRB). Monitors and reports grant activities in accordance with the RMDC work plan and deadlines. The PM maintains audit‑ready documentation and prepares routine sponsor (e.g., HRSA) reports.

This is not a remote position. After 6 months, there is an option for 1 day/week remote work.

• Stand up and maintain weekly internal huddles; develop agendas, minutes, decisions, and action logs.
• Manage calendars, meeting logistics, and documentation for RMOMS meetings.
• Coordinate travel and reimbursements; handle procurements and requisitions in alignment with sponsor and university policy.
• Maintain a central repository (e.g., Teams/SharePoint) with version control for all program artifacts.

• Manage partner onboarding, contact lists, and the MOU/DSA pipeline; coordinate with community partners to secure timely signatures.
• Support drafting, review, and implementation of R‑MOMS governance artifacts (MOUs, DUAs, and SOPs), including meeting cadence, voting, and quorum processes.
• Plan and execute orientation sessions for consortium and clinical partners; maintain attendance and training records.

• In coordination with the evaluation personnel, design of the minimum dataset (services, referrals, outcomes) and the data flow across UAB/ADPH/partners; support repository build and pilot testing.
• Schedule and document data quality checks (completeness, accuracy, timeliness); maintain data dictionaries and update schedules.
• Assist the Project Director with preparing monthly/quarterly dashboards and narrative summaries; compile sponsor reports (e.g., HRSA quarterly/annual), ensuring timely submission and PD review/approval.
• Support IRB submissions as needed and shepherd data‑sharing agreements through legal/IT review.

• Coordinate cross‑organization workflows among NFP of Greater Alabama, Mobile Health Services, and community partners; maintain quick‑reference guides and named points‑of‑contact.
• Track adoption, throughput, and feedback; facilitate rapid‑cycle improvements in referral and follow‑up processes.
• Organize outreach calendars and community engagement events in collaboration with partners.

• Assist with budget tracking and reconciliation; monitor allowability, spending forecasts, and variance explanations; maintain audit‑ready files.
• Prepare and route purchase orders, contracts, and vendor payments per policy; coordinate travel authorizations and reimbursements.
• Ensure adherence to University and sponsor policies; uphold HIPAA/FERPA requirements and maintain participant confidentiality and data security.
• Maintain a risk/issue log; expedite barriers promptly and document resolutions.

• Draft project briefs, partner updates, orientation materials, and slide decks; maintain a shared style and file‑naming convention.
• Support abstracts, presentations, and publications developed by the project team.
• Serve as a professional, responsive point‑of‑contact for partners, stakeholders, and vendors.

• Perform other related duties as directed to support the missions of the School of Nursing and the R‑MOMS program.

(Annual Salary: $45,395 - $73,770)

• Bachelor's degree in public health, nursing, health administration, social work, or a closely related field…