Health Program Administrator

Overview

Applications to be submitted by February 05, 2026. Compensation Grade: P18. Compensation Details:
Minimum: $66,442.00 – Maximum: $66,442.00 Annually. Positions with a designated work location in New York City, Nassau, Rockland, Suffolk, or Westchester Counties will receive a $4,000 annual downstate adjustment (pro-rated for part-time positions).

Job Description:
Responsibilities

The Health Program Administrator will work in the Office of Administration and Contract Management, a fast-paced office within the AIDS Institute, New York State Department of Health (NYSDOH) that oversees the administrative and fiscal process for all contracts and payments that go through the NYSDOH and Health Research, Inc. (HRI). This position will focus on the day-to-day workflow of contracts and vouchers for various initiatives/program areas within the AIDS Institute.

The incumbent will work closely with contract managers and contractors on getting contracts, budgets and modifications developed and approved, and vouchers submitted, reviewed, and paid. The position requires someone with the ability to multitask, work in various grants and financial management systems, and be excellent with communication, tracking and monitoring of work. The position will also contribute, at times, reviewing large amounts of fiscal supporting documentation and performing fiscal monitorings.

Bachelor’s degree in a related field and two years of experience in the administration of personnel, fiscal, or other related operational activity; OR an Associate’s degree in a related field and four years of such experience; OR six years of such experience. A Master’s degree in a related field may substitute for one year of such experience.

Experience using grants and financial management systems; experience in reviewing and processing contract budgets and reimbursement vouchers, including the review of fiscal supporting documentation to ensure compliance with fiscal and administrative requirements; experience with Federal Uniform Guidance, particularly as it relates to not-for-profit organizations; experience in monitoring contractor progress and performance by conducting or assisting in desk and on-site fiscal monitorings.

Grant funded position. Compliance with funding requirements such as time and effort reporting, grant deliverables, and contract deliverables, is required. Valid and unrestricted authorization to work in the U.S. is required. Visa sponsorship is not available for this position. Travel up to 25% of the time will be required. The selected candidate must reside within a reasonable commuting distance of the official work location specified in the job posting and must also be located in or willing to relocate to one of the following states:
New York, New Jersey, Connecticut, Vermont, or Massachusetts, prior to hire. This position is eligible for a hybrid work schedule, with a combination of onsite and remote work. HRI participates in the E-Verify Program.

Affirmative Action/Equal Opportunity Employer/Qualified Individuals with Disabilities/Qualified Protected Veterans.(Use the "Apply for this Job" box below)..org

Join us in our mission to make a difference in public health and advance scientific research! At Health Research, Inc. (HRI), your work will contribute to meaningful change and innovation in the communities we serve! At HRI, we are on a mission to transform the health and well-being of the people of New York State through innovative partnerships and cutting-edge public health initiatives.

As a dynamic non-profit organization, HRI plays a crucial role in advancing the strategic goals of the New York State Department of Health (DOH), Roswell Park Comprehensive Cancer Center (RPCCC), and other health-related entities.

• Health, dental and vision insurance – Several comprehensive health insurance plans to choose from;
• Flexible benefit accounts – Medical, dependent care, adoption assistance, parking and transit;
• Generous paid time off – Paid federal and state holidays, paid sick, vacation and personal leave;
• Tuition support – Assistance is available for individuals pursuing educational or training opportunities;
• Retirement Benefits – Participation in the New York State and Local Retirement System with optional enrollment in the New York State Deferred Compensation Plan; postretirement Health Benefits Plan for qualified retirees;
• Employee Assistance Program – Educational and wellness programs, training, and 24/7 confidential services;
• And so much more!