Clinical Office Coordinator

USC's Keck School of Medicine, Department of Medicine, is seeking a Clinical Office Coordinator, internal title "Faculty Operations Coordinator" to join the Divisions of Hospital and Palliative Medicine (HPM), and General Internal Medicine and Allergy (GIMA).

We are looking for a dynamic, organized, resourceful, and self-motivated individual. Duties include administrative support for Division leadership, faculty compliance, credential reappointment processing, shared drive maintenance, meeting organization, and other duties as assigned. The preferred qualifications for this role are two years' experience working in a similar capacity and a bachelor's degree.

• Oversees staff calendars, schedules meetings, and maintains office equipment and supplies. Coordinates with relevant university offices to ensure medical staff and medical provider readiness for services, and monitors the effectiveness of processes and services. Recommends and implements modifications as necessary to achieve goals and objectives.
• Liaises with centralized offices to address concerns or special requests. Researches incoming questions and inquiries, working with other schools, departments, or medical center offices to resolve issues and recommend solutions or services.
• Tracks and supports administrative functions in the recruitment of new faculty. Ensures licensure, credentials, and compliance for all assigned faculty and staff are up to date, and the required training is completed. Participates in the development and implementation of program policies, procedures, and processes.
• Researches and gathers data for ad hoc reports. Conducts preliminary analysis of data. Recommends report content and format.
• Coordinates monthly and periodic meetings to include presentation preparation, meeting space or online meeting room scheduling, minutes recorded and distributed, A/V, equipment, catering, and other meeting supplies ordered as needed.
• Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time.

This is a hybrid remote position, requiring on-campus duties approx. two to four days per month.

Shift: 37.5 hours per week

Monday-Friday

Hourly range:
The hourly rate range for this position is $29.00 - $33.00. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational consideration.

• Minimum Education:
  
  Bachelor's degree
• Addtional
  
  Education Requirements:
  
  Combined experience/education as substitute for minimum education
• Minimum Experience:
  
  2 years in an office setting.
• Minimum
  
  Skills:
  
  Experience with billing and compliance. Familiarity with clinical operations. Proven ability to practice discretion with confidential information. Research skills. Excellent written and oral communication skills.
• Preferred Education:
  
  Master's degree
• Preferred
  
  Certifications:
  
  Relevant medical services certifications/licenses (e.g., certified coder, biller, quality improvement).
• Preferred Experience:
  
  4 years
• Preferred
  
  Skills:
  
  Experience with billing and compliance in a clinical university environment. Experience with credentials necessary for medical staff and providers. Experience with data analysis and reporting.

Job REQ

Posted Date 01/23/2026